Department

 
 

 

 

Summary:
The primary emphasis of this position is to manage the academic and administrative support operations of the campus community as they relate to the responsibilities of the Vice President of Academic Affairs/Provost.

Essential Duties and Responsibilities include the following:

  • Provide support to the Vice President of Academic Affairs/Provost on a daily basis.
  • Maintain the utmost confidentiality of all information.
  • Provide follow up to assignments given to management staff by the Vice President of Academic Affairs/Provost; provide status reports as requested.
  • Serve as primary contact for the Office of Academic Affairs to faculty, staff, and students. 
  • Attend Faculty, Academic Affairs Committee of the Board of Trustees and other meetings; take meeting minutes as directed by the Vice President of Academic Affairs/ Provost.
  • Receive and screen communications to the Vice President of Academic Affairs/ Provost, including telephone calls, incoming mail, and e-mail messages, and provide assistance using independent judgment to determine those requiring priority attention.
  • Make travel arrangements, manage schedule and calendar information for the Vice President of Academic Affairs/ Provost; arrange meetings and conferences.
  • Manage a wide variety of executive secretarial and administrative duties as required by daily operations in the Office of Academic Affairs.
  • Coordinate office processes and procedures; develop and recommend office procedures and systems; ensure smooth office operations; help create and then maintain Office of Academic Affairs policies and procedures manual.
  • Exercise project management by managing various annual projects, such as the Academic Retreat, University Opening Conference, Student Showcase and the Retention, Tenure, and Promotion processes; distribute, process, and evaluate student course evaluations each semester.
  • Work with staff members in other offices to complete tasks, such as coordinating the full-time faculty contracts with the AVP of Human Resources and provide data for national surveys.
  • Serve as Office of Academic Affairs record keeper by maintaining general office documents and the faculty files, which include appointment letters, contracts, vitas and transcripts, retention, tenure, and promotion documentation, and faculty development applications and awards.
  • Prepare, review, and summarize miscellaneous reports and documents; prepare background documents as necessary.
  • Monitor invoice processes for all of Academic Affairs.
  • Independently respond to letters and general correspondence of a routine nature.

Supervisory Responsibilities: 

Direction would be provided for OAA Administrative Assistant and any Student Workers or Temporary Workers in order to properly complete necessary projects.

Qualifications:

The successful candidate must be able to:

  • Display and maintain a professional appearance and attitude;
  • Provide exemplary customer satisfaction skills, including dealing effectively with the public, cabinet members, faculty and staff members, and Board members both in person and over the telephone;
  • Engage in teamwork and developing consensus;
  • Apply creative and innovative techniques for performing assignments;
  • Understand and use proper English, spelling, grammar, and punctuation;
  • Compose formal business correspondence;
  • Perform basic mathematical computations, accounting, and record keeping, along with general budgeting theories and principles;
  • Exhibit proficiency in technology, both in the use of standard office equipment and in the use of computer applications related to the work; and
  • Engage in time management practices, as well as, above average accuracy

Education and/or Experience:

A Bachelor’s degree or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above.

To apply:

Review of resumes will begin immediately and continue until the position is filled.  Email resume, cover letter indicating salary requirements and list of three professional references to humanresources@rockford.edu

The Director of Student Success and Retention is an integral member of the Enrollment Management Leadership Team and reports to the Vice President for Enrollment Management. The primary emphasis of this position is to create and implement programs that will aid in student retention and persistence at Rockford University. This includes working with Enrollment Management, Academic Affairs, and Student Life staff to identify ways to support students and retain them through graduation.

Summary

The Director of Student Success and Retention is an integral member of the Enrollment Management Leadership Team and reports to the Vice President for Enrollment Management.  The primary emphasis of this position is to create and implement programs that will aid in student retention and persistence at Rockford University.  This includes working with Enrollment Management, Academic Affairs, and Student Life staff to identify ways to support students and retain them through graduation.

DUTIES AND RESPONSIBILITIES

Administrative Responsibilities

  • Provide vision and leadership in the development of policies, programs, and procedures related to the retention of students at Rockford University.
  • Develop an understanding of current issues that prevent students from having a successful university experience.
  • Collect and interpret data as it relates to retention.
  • Administer the College Student Inventory (CSI) and Student Satisfaction Inventory (SSI).
  • Work with academic advisors and SAS to resolve student concerns regarding academic and financial aid issues.
  • Work closely with faculty, staff, and administration to broaden their understanding of student retention efforts and assist them in understanding the significant role they play in student retention and persistence.
  • Work with first year advisors to provide all first year students quality advisement.
  • Work closely with SAS and admissions for reporting retention data.
  • Track students and institutional concerns as well as measures taken to resolve concerns.
  • Chair the Student Intervention Team and determine best measures to assist individuals using a holistic approach.
  • Serve as a contributing member on university committees as assigned.
  • Assume other duties as delegated by the Vice President for Enrollment Management.

Work with Students

  • Provide advocacy services to students who self-refer or who are referred by Rockford University faculty or staff.
  • Serve as a liaison between faculty and students.
  • Work with students who are conditionally admitted or who are placed on academic probation in developing a plan for success and to meet with them on a regular basis to monitor their progress. 
  • Assist students in adding/dropping/registering for classes when their academic advisor is not available.
  • Assist students who appeal academic dismissals or who petition to return to Rockford University for academic study.
  • Make appropriate referrals for students needing assistance from other campus offices (e.g., Lang Health, Wellness and Counseling, Disability Services, Center for Learning Strategies).

Professional development

  • Attend conferences and workshops related to student success and retention.
  • Keep current regarding student success and retention issues.

Education and Experience

  • Minimum of five years of experience in a related field.
  • Master’s degree in a related field.
  • Strong organizational skills.
  • Ability to multi task.
  • High energy self-starter; must be able to take initiative with minimal guidance and be comfortable in working both as an individual and as part of a team.
  • Strong verbal and written communication skills.
  • Proven presentation skills.
  • Excellent interpersonal skills with various stakeholders.
  • Effective time management skills.
  • Ability to analyze and interpret data.
  • Strong PC skills including Word, Excel, PowerPoint, Access etc.

To Apply:

Resumes will be accepted until the position is filled.  Please submit a cover letter, including salary requirements, resume and a list of professional references to:

humanresources@rockford.edu

EOE

The Graduate Assistant for Student Activities will assist in the day to day operations in the area and will

SUMMARY:

The Graduate Assistant for Student Activities: Events, will assist in the day to day operations in the area and will report directly to the Director of Student Activities.  The primary emphasis of this position is to assist in the implementation of student programs with the goal to increase student involvement through social program.  Emphasis will be given to both commuter and residential students.  GA will be required to work an average of 25 hours per week.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

 

  •   Spend time   becoming familiar with the programming efforts at RU
  •   Be knowledgeable   of the resources available on campus to all students
  •   Make student   referrals utilizing available resources
  •   Assist in the   preparation of all activities linked with CAB, Student Activities,       Orientation, Welcome Weeks, Family Weekend, Homecoming, April Weekend,     Sibling Weekend, etc.
  •   Complete specific   Orientation and Activity tasks assigned
  •   Assist director   throughout with programming and events
  •   Prepare and   send correspondence to students
  •   Assist in   scheduling student events
  •   Observe/shadow CAB   meetings with Director
  •   Hold meetings   while being observed by Director for constructive feedback
  •   Once Director   and GA feel comfortable, the GA may conduct meetings        unsupervised and will   have their own supervision load (CAB)
  •   Assist in gathering   data for month end and year end reports  
  •   Maintain Website/   Event Calendar/ Event Publicity
  •   Complete end of   semester status reports on programs and seek feedback for    next semester   programming
  •   Research “Best   Practices” in commuter students, future programs and other    topics as needed
 
 
 

EDUCATION and/or EXPERIENCE:

  • Must possess a Bachelor’s degree
  • Candidate will admitted into the MAT or MBA program     
  • Ideal candidate will have undergraduate experience in student life/student development and be familiar with co-curricular activities in higher education.
  • Must have knowledge of publisher, excel, and word; graphic design/ editing a plus.

BENEFITS INCLUDE:

  • Tuition remission up to 21 hours per year
  • Monthly stipend

TO APPLY:

Resumes will be accepted until the position is filled.  Please submit a cover letter, resume and a list of professional references to:

humanresources@rockford.edu

 

 

The Cross Country and Track and Field Coach is a member of the Division of Enrollment Management and Intercollegiate Athletics, reporting to the Director of Intercollegiate Athletics.  The primary emphases of this position are to coach, recruit, and support the mission of Rockford University.  This position will be responsible for Coaching men’s/women’s Cross Country and Track and Field (hire/supervise GA’s, recruit student athletes, develop schedules, attend conference meetings, etc.)
           

Education and/or Experience:

A Master’s Degree is preferred; however, a bachelor’s degree will be considered if the candidate has appropriate experience. Previous experience working with student     athletes (male and female) in a college setting and experience with NCAA regulations is a must.

To Apply:

Resumes will be accepted until the position is filled. Please submit a letter of interest, including salary requirements, resume, and the names and contact information for three references to HumanResources@rockford.edu.

The graduate assistant position in the Lang Center is a very diverse position…

Lang Center for Health, Wellness and Counseling

Graduate Assistant Position

Position Description:

The graduate assistant position in the Lang Center is a very diverse position. The student will have experiences within the Health, Wellness, Counseling and Disability Services Center as well as in the Rockford Community. The graduate assistant will work with the Director of Lang Center on community outreach programs that include programs through the Rockford Health Council, and the University of Illinois College of Medicine as well as other community agencies.

The graduate assistant will be an integral part of disability services providing one on one assistance to students and technical support for textbook conversion and adaptive software. The graduate assistant will also provide support for health and wellness activities on site i.e. nutrition and fitness education, drug and alcohol education, sexual assault prevention, sexually transmitted illness prevention, and general health education information to the campus community including making this information available on our website.

The graduate assistant will work collaboratively with campus activities and residence life staff to promote healthy lifestyle programming to our campus.

Responsibilities:

Maintain weekly organized schedule at Lang

Attend Lang Center weekly staff meetings

Maintain open lines of communication between community agencies and campus offices

Provide technical assistance for DSS students in the areas of adaptive software and textbook conversion

One on one tutoring with students especially in areas of reading and writing

Develop relationships with neighborhood schools and organizations (Rockford Public School District 205, Rockford Sexual Assault, WAVE, United Way, Winnebago County Health Department) and foster long term relationships between Rockford University and these agencies.

Work with nursing and counseling to provide health education programming to residential and commuter student groups.

Qualifications:

Must have a bachelor’s degree
Must be admitted in a Master’s program (MAT, MBA)
Must have familiarity with volunteer agencies
Must have good interpersonal and communication skills
Must possess excellent computer skills to include word processing, database use and OCR software
Benefits include tuition remission and a monthly stipend.
 
To apply:
 
Please submit resume, cover letter and list of three professional references to HumanResources@Rockford.edu

 

Rockford University invites candidates for Director of Student Involvement and Orientation.  The successful candidate provides overall leadership and coordination for a comprehensive campus activities program which includes the planning, implementation, and assessment of social, service and educational programs that address the needs and interests of students. This person leads, plans, and coordinates the student activities programs on campus that will enrich and enhance the student’s overall experience. The Director will supervise student organizations and facilitate meetings and partnerships that will further improve students’ involvement on campus. The Director also coordinates orientation programs for first-year and transfer students.  This person also serves as the Burpee Student Center building supervisor and in that role will train and supervise student workers/managers, manage the student center facility, and establish and maintain building policy and procedures.  This is a fulltime, exempt position.

Duties and Responsibilities:

Student Activities

  • Create, market, and implement a comprehensive student activities program for RU students, which includes social, educational, and diverse cultural events.
  • Provide leadership and management for student activities.
  • Establish student programming goals, policies, and operating procedures.
  • Develop methods for evaluating program effectiveness in helping promote holistic learning and growth that supports both the mission of the University and key learning outcomes.
  • Lead in the planning and implementation of evening and weekend programming initiatives.
  • Advertise and maintain an events master calendar for activities in coordination with the University events calendar.
  • Establish and provide oversight for a Campus Activities Board. Mentor and develop student members.
  • Responsible for the daily operation of the Student Activities
  • Prepare and manage yearly student activity budgets.
  • Assist and/or coordinate University events including, but not limited to: RU Celebration, Family Weekend, Homecoming, etc.
  • Function as a student development generalist by handling all types of student affairs and student development situations as necessary.
  • Serve as a connector for student organizations and University offices.
  • Participate in collaborative campus committees and develops professional relationships with students, staff and faculty.
  • Positive role model for students, demonstrate, cultivates respect for diversity.

Student Organizations

  • Serve as a coordinator and resource to student clubs and organizations. Facilitate Executive Circle and/or other inter-club/organization meetings.
  • Serve as resource to student organizations by meeting with students throughout their event planning process, providing assistance with event details, budgeting, advertising, set-up requests, relevant University policies and serving as a liaison between University offices.
  • Coordinate the annual registration process for student organizations, by maintaining officers’ contact information, budgeting, and other materials including membership rosters, constitutions, and other organizational documents. Update policies and procedures for student organizations and clubs.
  • Provide specific guidance on issues related to University policies and procedures, contract negotiation and management, as well as risk management.

Orientation/Welcome Week

  • Design, coordinate, and implement fall and spring orientation/welcome week programs for first-year and transfer students, working collaboratively with campus partners.
  • Coordinate the recruitment, selection, training, supervision, and evaluation of student orientation leaders.
  • Develop comprehensive technology, website, social media, publication plans for content related to orientation/welcome week programs.
  • Develop an assessment plan for orientation efforts.
  • Responsibly manages orientation/welcome week budget by maintaining appropriate records.

Burpee Student Center

  • Serve as building supervisor.
  • Select, train, supervise and evaluate Burpee Student Center student staff, including one graduate assistant and 30+ student workers
  • Serve as a liaison with Facilities, Safety and Security, Campus Scheduling, Food Service, and other offices as it relates to the Student Center.
  • Establish and maintain Burpee Student Center policies and procedures.
  • Assist in maintaining the condition of all building spaces, furniture, and equipment including, but not limited to, purchase recommendations and inventory.

Qualifications

  • Master’s degree in Higher Education, College Student Personnel, Student Development or related field required.
  • Minimum of two years of experience in student activities, student programming board, student life, campus center, student union or a combination of education and experience from which comparable knowledge and skills are acquired.
  • Ability to manage multiple tasks at once and able to handle fast paced and intense environment.
  • Ability and willingness to work varied hours including evening and weekends.
  • Excellent written and oral communication, problem-solving, conflict resolution, planning, presentation, and project management skills.

To Apply:

Review of applications will begin immediately and continue until the position is filled.  Please submit a cover letter indicating salary requirements, resume and list of three professional references to HumanResources@Rockford.edu.

EOE

 

Rockford University invites candidates for Assistant or Associate Director of Admission.  Primary responsibilities for this position will be to recruit first year and/or transfer students and to serve as a team lead and mentor in the Admission Department. In addition, this position will develop, coordinate, administer and monitor enrollment related activities of the department.  This full-time, exempt position reports to the Associate Vice President for Undergraduate Admission. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Work collaboratively with all areas within the University to achieve the University’s overall recruitment and admission goals.

  • Meet established goals within assigned recruitment territory.
  • Serve as a team lead and mentor in the Admission Department and assist in the development, direction, coordination and monitoring of the Admission Department’s activities to accomplish its goals and objectives with a focus on first-year and transfer recruitment, standards of customer service, relationship development, and continuous improvement of departmental operations..
  • Directly supervise the first-year admission team.
  • Provide motivation to achieve and maintain a high level of productivity and morale and help create a climate that is proactive by being personally involved in helping the department achieve its recruiting goals.
  • In conjunction with the AVP, ensure that objectives, goals, plans, policies, practices and actions produce desired student recruitment results, consistent with the overall mission and strategic plan for Rockford University.
  • Develop and monitor reports to enhance recruitment strategies, yield management, forecasting, and operational efficiency.
  • Delegate responsibilities of the Admission staff to ensure that policies and procedures are properly discharged at all levels of the department.
  • Carry out responsibilities which include the following: planning, assigning, and directing work of others in the department; address complaints and resolve problems.
  • Stay informed on industry trends and environmental issues affecting admission and enrollment.
  • Handle related duties as assigned.
  • Demonstrated knowledge, skills and abilities in working with faculty, staff and students with diverse backgrounds including academic, socioeconomic, cultural, sexual orientation, and disabilities. 

QUALIFICATIONS:

  • Must have a strong work ethic, have high energy and be a committed team player.
  • Excellent leadership capabilities with the solid ability to help train and develop Admission Counselors.
  • Must have a strong personal presence and have excellent communication skills, both oral and written.
  • Expert in developing relationships.
  • Must have high integrity and solid business acumen.
  • Proficiency with Salesforce a plus. 

Knowledge, Skills, & Abilities

  • Team lead and mentoring skills
  • Organizing and coordinating skills.
  • Ability to analyze course prerequisites, certification, and/or curriculum/graduation requirements.
  • Ability to work effectively with diverse populations.
  • Ability to communicate effectively, both orally and in writing.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Knowledge of student recruitment and retention issues.
  • Ability to plan and evaluate programs.
  • Ability to gather data, compile information, and prepare reports.
  • Skill in the configuration and use of computerized database programs and Microsoft Office.
  • Ability to develop, plan, and implement short- and long-range goals.
  • Ability to develop and deliver presentations.
  • Must have a valid driver’s license and personal automobile insurance.
  • Must be able to work some late nights and occasional weekends

Distinguishing Characteristics: Position requires: a) team lead with mentoring experience b) academic counseling, career planning, and advisement for potential students; c) visiting middle schools, high schools, and/or colleges to deliver talks and represent the university to potential students; d) coordination of on- and off-site recruitment events, workshops, and/or retreats; e) development and distribution of recruitment and retention resource materials; f) interaction and liaison with external school systems and agencies in the development and maintenance of partnerships. 

EDUCATION and/or EXPERIENCE:

  • Bachelor’s degree required, advanced degree desirable
  • Minimum of 4 years progressive admission experience (Assistant Director) or 6 years progressive admission experience (Associate Director). Related experience may be considered, but must have previous admission experience.

APPLICATION PROCESS:

Review of applications will begin immediately and continue until the position is filled.  Please submit a cover letter indicating salary requirements, resume and list of three professional references to HumanResources@rockford.edu.

 

EOE

 

 
 

The Graduate Assistant will support Career Development through planning and executing workshops and events, counseling students and alumni, and effectively performing other duties as listed in the description.  He/she co- supervises student workers. When the Director is out of the office, the Graduate Assistant will act in his/her place.  The benefits include a monthly stipend and up to 21 credit hours of tuition remission per academic year.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Counsel students regarding resumes, cover letters, interviewing, deciding a career path, finding an internship, graduate school, the job search, etc.
  • Work with undecided students through one-on-one appointments to help them learn how their values, skills, interest and personality relate to choosing a career path.
  • Help plan and organize the annual Career and Internship Fair
  • Help plan and organize other events and workshops including Coffee and Career Chats, Nursing Interview Workshop, Education Interview Workshop, etc.
  • Help prepare and write articles for the semi-annual Career Connections newsletter
  • Update internal career portal and external website with career related information and events and services offered by the department
  • Present career-related material in workshops and classes
  • Inform current students and potential students of services offered by Career Services at ROAR Days, SOAR Days and Visit Days
  • Help manage the Federal Work Study Off-Campus Program, including the annual budget
  • Administer and gather data from graduate surveys
  • Other duties as assigned 

QUALIFICATIONS: 

  • Applicant must be admitted into the MAT or MBA program.
  • Strong verbal and written communication skills. Must be computer proficient and comfortable with general office equipment (phone, fax, printer).
  • Ability to read, analyze, and interpret information.
  • Ability to work 25+ hours per week.
  • Ability to effectively present information to students, parents, employers, faculty, and staff.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Ability to develop rapport with students and alumni to effectively counsel them. 

EDUCATION and/or EXPERIENCE:

Bachelor’s degree required. A degree in psychology, education or a related field is desired.

APPLICATION PROCESS:  Review of candidates will begin immediately and continue until the position is filled.  Interested applicants should send their resume, cover letter and list of professional  references to: HumanResources@rockford.edu

 

Rockford University invites applicants for a tenure-track Professor of Urban Education, open rank, to begin August 2017. This individual is officially designated to coordinate (in consultation with the Department Chair) the M.Ed. in Urban Education Program.  The faculty member will teach courses in the program, oversee scheduling and the curriculum of the program, liaise with pertinent stakeholders, and engage in student recruitment activities.  Must carry an evening class load and attend meetings and events outside of normal working hours.  Applicants must be able to teach graduate level courses online and face-to-face.  Candidates must possess a Ph.D. or Ed.D. in Urban Education, Curriculum and Instruction, Educational Leadership or a relevant field with extensive scholarship pertinent to urban education.  Prior full-time college teaching experience is highly preferred. Enthusiasm for teaching in a small-university liberal arts setting is essential.

Applications will be reviewed starting immediately, and will be accepted until the position is filled. Please send a letter of application, curriculum vitae, a statement of teaching philosophy, and three letters of recommendation to HumanResources@Rockford.edu.

Rockford University’s search committees and hiring managers are especially interested in candidates who through their research, teaching, and/or service will contribute to the diversity and excellence of our academic community. Rockford University is committed to being an Equal Opportunity Employer.

Rockford University invites applicants for a tenure-track Professor of Education, Assistant/Associate rank, to begin August 2017. The successful candidate will teach courses in Special Education, oversee scheduling and the curriculum of the program, liaise with pertinent stakeholders, and engage in student recruitment activities.  Must carry an evening class load and attend meetings and events outside of normal working hours.  Applicants must be able to teach undergraduate and graduate level courses online and face-to-face.  Candidates must possess a Ph.D. or Ed.D. in Special Education or a relevant field.  Doctoral candidates with ABD status will be considered.  Applicant must hold a Professional Educator’s License or teaching certificate with a credential to teach students with special needs.  At least 3 years of experience working directly with students with special needs. Prior full-time college teaching experience is highly preferred. Enthusiasm for teaching in a small-university liberal arts setting is essential.

Applications will be reviewed starting immediately, and will be accepted until the position is filled. Please send a letter of application, curriculum vitae, a statement of teaching philosophy, and three letters of recommendation to HumanResources@Rockford.edu.

Rockford University’s search committees and hiring managers are especially interested in candidates who through their research, teaching, and/or service will contribute to the diversity and excellence of our academic community. Rockford University is committed to being an Equal Opportunity Employer.