Summary:
The primary emphasis of this position is to manage the academic and administrative support operations of the campus community as they relate to the responsibilities of the Vice President of Academic Affairs/Provost.

Essential Duties and Responsibilities include the following:

• Provide support to the Vice President of Academic Affairs/Provost on a daily basis.
• Maintain the utmost confidentiality of all information.
• Provide follow up to assignments given to management staff by the Vice President of Academic Affairs/Provost; provide status reports as requested.
• Serve as primary contact for the Office of Academic Affairs to faculty, staff, and students. 
• Attend Faculty, Academic Affairs Committee of the Board of Trustees and other meetings; take meeting minutes as directed by the Vice President of Academic Affairs/ Provost.
• Receive and screen communications to the Vice President of Academic Affairs/ Provost, including telephone calls, incoming mail, and e-mail messages, and provide assistance using independent judgment to determine those requiring priority attention.
• Make travel arrangements, manage schedule and calendar information for the Vice President of Academic Affairs/ Provost; arrange meetings and conferences.
• Manage a wide variety of executive secretarial and administrative duties as required by daily operations in the Office of Academic Affairs.
• Coordinate office processes and procedures; develop and recommend office procedures and systems; ensure smooth office operations; help create and then maintain Office of Academic Affairs policies and procedures manual.
• Exercise project management by managing various annual projects, such as the Academic Retreat, University Opening Conference, Student Showcase and the Retention, Tenure, and Promotion processes; distribute, process, and evaluate student course evaluations each semester.
• Work with staff members in other offices to complete tasks, such as coordinating the full-time faculty contracts with the AVP of Human Resources and provide data for national surveys.
• Serve as Office of Academic Affairs record keeper by maintaining general office documents and the faculty files, which include appointment letters, contracts, vitas and transcripts, retention, tenure, and promotion documentation, and faculty development applications and awards.
• Prepare, review, and summarize miscellaneous reports and documents; prepare background documents as necessary.
• Monitor invoice processes for all of Academic Affairs.
• Independently respond to letters and general correspondence of a routine nature.

Supervisory Responsibilities: 

Direction would be provided for OAA Administrative Assistant and any Student Workers or Temporary Workers in order to properly complete necessary projects.

Qualifications:

The successful candidate must be able to:

• Display and maintain a professional appearance and attitude;

• Provide exemplary customer satisfaction skills, including dealing effectively with the public, cabinet members, faculty and staff members, and Board members both in person and over the telephone;
• Engage in teamwork and developing consensus;
• Apply creative and innovative techniques for performing assignments;
• Understand and use proper English, spelling, grammar, and punctuation;
• Compose formal business correspondence;
• Perform basic mathematical computations, accounting, and record keeping, along with general budgeting theories and principles;
• Exhibit proficiency in technology, both in the use of standard office equipment and in the use of computer applications related to the work; and
• Engage in time management practices, as well as, above average accuracy

Education and/or Experience:

A Bachelor’s degree or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above.

To apply:

Review of resumes will begin immediately and continue until the position is filled.  Email resume, cover letter indicating salary requirements and list of three professional references to humanresources@rockford.edu

The Division of Enrollment Management at Rockford University is seeking applications for a Director of Adult and Graduate Admissions to lead a newly formed department.  Reporting to the Vice President for Enrollment Management the Director will fully form and lead the department responsible for all Adult Accelerated and Graduate program enrollment at the University. This position is responsible for developing policies and procedures and monitoring and analyzing performance of assigned staff members. This position requires a solid understanding of higher education administrative processes since it involves working on complex projects with cross-functional teams and with a wide range of campus constituencies. Strong analytical, problem solving and leadership skills are essential. The incumbent with develop and execute marketing and recruiting strategies designed to attract top students and provide leadership in achieving enrollment goals and objectives. The incumbent is accountable for uniform and timely dissemination of information and communication with prospective students and providing them information about all available services. The incumbent is responsible for working with the admission team to develop and enhance admissions events, technologies, marketing tools, procedures and policies. This position develops and implements outreach to achieve long and short term institutional recruitment goals and to establish relationships with corporations, community organizations and governmental agencies which involves interacting with University leadership and the development of articulation agreements. The Director is a member of the Enrollment Management Leadership Team that strives to meet student needs, provide excellent customer service and achieve enrollment goals. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• In collaboration with the VPEM, establish strategic direction, priorities and goals for the Office of Adult and Graduate Admissions, using data to make informed proposals and decisions.
• Provide overall leadership in developing internal policies and procedures and ensure adherence to University guidelines and admission criteria.
• Develop recruitment plans for each adult accelerated and graduate program. The plans must recognize the intrinsic differences and distinct attributes each program possesses and therefore must be highlighted for each target market.
• Work collaboratively with programs across the University to develop and execute central recruitment, admissions and enrollment strategies for on campus program and develop strategies that include online and off campus program delivery.
• Collaborate with Marketing and Communications offices to develop marketing materials including publications, digital media and advertising.
• Develop and execute a communication strategy for outreach to prospective adult accelerated and graduate students including email, print, texts and social media and community engagement.
• Develop comprehensive web presence within the structure of the Rockford University website.  Monitoring this presence to ensure information is accurate and current.
• Supervise staff within Adult and Graduate Admissions operation assigning duties, evaluating performance, and ensuring all staff members receive appropriate training and professional development opportunities.
• Develop and administer the Office’s budget, including budget forecasting, planning and monitoring of expenditures.
• Collaborate with various University constituents, such as the academic departments, Marketing and Communications, Financial Aid, etc. to ensure consistent messaging and service follow-through.
• Monitor international, national and state-wide educational and enrollment trends.
• Travel on behalf of the University is required. Some weekend and evening hours required.
• Perform other duties as assigned to support enrollment success at the University.

QUALIFICATIONS: 

• Project Management skills
• Organizing and coordinating skills.
• Data entry skills
• Ability to work effectively with diverse populations.
• Ability to communicate effectively, both orally and in writing.
• Ability to gather data, compile information, and prepare reports.
• Ability to use Microsoft Office and databases. 

EDUCATION and/or EXPERIENCE:

• Bachelor’s degree required with master’s degree preferred
• Five years’ experience with increasing levels of responsibility in recruitment and admissions required, preferably with adult and graduate programs

To Apply:

• Resumes will be accepted until the position is filled.  Please submit a cover letter, including salary requirements, resume and a list of professional references to: humanresources@rockford.edu

The Cross Country and Track and Field Coach is a member of the Division of Enrollment Management and Intercollegiate Athletics, reporting to the Director of Intercollegiate Athletics.  The primary emphases of this position are to coach, recruit, and support the mission of Rockford University.  This position will be responsible for Coaching men’s/women’s Cross Country and Track and Field (hire/supervise GA’s, recruit student athletes, develop schedules, attend conference meetings, etc.)
           

Education and/or Experience:

A Master’s Degree is preferred; however, a bachelor’s degree will be considered if the candidate has appropriate experience. Previous experience working with student     athletes (male and female) in a college setting and experience with NCAA regulations is a must.

To Apply:

Resumes will be accepted until the position is filled. Please submit a letter of interest, including salary requirements, resume, and the names and contact information for three references to HumanResources@rockford.edu.

Congratulations to our final ROCK SOLID REGENT for this semester, Faris Al-Yami. Faris is a freshmen nursing major from Najran, Saudi Arabia. He was nominated by Dr. Mehmet Dik, Chair, Department of Mathematics, Computer Science and Physics. Dr. Dik shared that Faris has done a superior job in his Math courses. He is always prepared and a regular participant in class discussions. Faris is helpful to his classmates in many ways. He helps others with course work and he also assists domestic students with understanding his culture.

Faris has served as a Global Ambassador and international student orientation leader, welcoming new students to the RU campus. The Office of Global Affairs shared that he is “always willing to lend a helping hand.” Additionally, Faris is the Vice President of the Saudi Arabian Club, a member of the Multicultural Club and a member of the Saudi Arabian Soccer Club.

RU has been a great place for Faris to study. He is appreciative of the closeness of the campus community and how people get the opportunity to really know each other well. Faris desires to be a great nurse and eventually become a top healthcare provider. Congratulations to our ROCK SOLID Regent, Faris Al-Yami.

Joshua Davis from Chicago, Illinois is our ROCK SOLID REGENT for the week. Joshua is a freshman computer science major and was nominated by Dr. Mehmet Dik. He is an active participant on the football team as well as the Minority Male Mentoring Program. Dr. Dik describes Joshua as a “role model student in and outside of the classroom.” He is a servant to others which is displayed in his actions as he gladly helps many students on campus. His work in Math 224-Statistics has been exemplary and he currently holds the title “Statistics King.” This title is given to the most successful male student in the class.

Joshua appreciates the very close-knit community at RU. During his first year he has discovered that there are so many free resources available to students. He also is thankful that the faculty and staff are willing to help you in any way possible. After graduation from RU Joshua would like to pursue a career in the IT security field. Congratulations, Joshua, on being a ROCK SOLID REGENT!