A residence hall is more than a place to live; it is a place to learn awareness, consideration, acceptance, and compromise. Residence halls also provide recreational, educational, and cultural programs to enhance students’ learning experience and to contribute to their overall growth and personal development.
Students living in the residence halls are expected to maintain a standard of conduct consistent with the educational objectives and priorities of Rockford University. Respect and consideration for the rights of others, including need for study time and rest, must receive priority. The residence hall staff helps create an atmosphere conducive to studying, socializing and learning to live with other individuals. Each resident is expected to respond appropriately to requests from staff and fellow residents concerning behavior that does not honor this priority. Residents are also responsible for the conduct of their guests. Rooms will be inspected or assessed at any time a University official suspects illegal, dangerous or threatening behavior is occurring in a student’s room.
Resident Advisors (RA) are peer advisors trained to assist students with academic, personal or behavioral concerns. RAs are students selected because of experience, leadership ability and interest in helping others. They help residents grow socially and academically by developing relationships with students and by fostering an effective living-learning environment. All students are encouraged to get to know their RA and to ask for assistance whenever needed. The RAs are supervised by a full-time Residence Hall Director (RHD) who, in turn, are supervised by the Assistant Dean/Director of Residence Life.
Roommates have a great responsibility to respect and be respected. We encourage you to discuss the following with your roommate(s):
In addition to the Residence Life policies listed below, residents are expected to be familiar with the policies outlined in the Student Handbook .
RH001 - Air conditioners
Olson, Caster, McPhail, Ekvall, Dayton, and Svenson Halls are equipped with air conditioning.
Cummings Complex – Emerson, Barnes, Talcott, and Lathrop Halls, are not air conditioned. However, residents living in Cummings Complex can bring their own window A/C units (Casemant window A/C units only) under the following guidelines:
RH002 – Alcohol Policy
Rockford University follows state and federal law which currently allows students who are 21 years of age or older to consume alcohol responsibly in their residence hall rooms in accordance with the alcohol policy. This alcohol policy includes the following guidelines:
Please refer to Rockford University Alcohol Policy or a member of the Residence Life Staff with questions or for additional information.
RH003 – Appliances in the Residence Halls
Students are allowed to bring certain appliances when they move into the residence halls. The items that are permitted include:
All other appliances must be approved by the Assistant Dean/Director of Residence Life or their designee.
Contact the Residence Life Office for a complete list of approved appliances.
RH004 – Candles/Open Flames
Rockford University prohibits the use of candles or any other form of open flame in the residence halls. If candles are found they will be confiscated or the wick will be clipped.
RH005 – Room Capacity Limitations
For fire safety purposes, no more than, 5 individuals in a single room, 10 individuals in a double room, or 15 in a suite style room, are allowed at any time in the residence halls. It is expected that residents will return to their assigned rooms at night.
RH006 – Care for Community Spaces
The community of each hall/floor, together with the housekeeping staff, is responsible for maintaining the community areas of the building. Trash and recyclable materials should be disposed of in the proper containers. Accidents such as broken glass, broken furniture, litter, and vomit, must be cleaned up by the responsible parties. Residence Life will charge the responsible parties for community spaces which are not properly maintained. Times and areas where housekeeping cleaning staff must spend excessive times cleaning will also result in charges for residents. If the responsible party is not found, the entire floor or building will be charged for the costs of the cleaning.
Kitchenette areas are available in each residence hall. The facilities include a sink, refrigerator, and a microwave. Kitchenettes are for resident use only. Residents must keep these areas clean.
Laundry facilities are located in the lower level of the Cummings Complex, the Johnson Center, and the Kent Center and are for resident use only. If any machine is in need of repair, please report it to the Resident Assistant or Residence Life staff. The University is not responsible for lost, stolen, or damaged personal property. Articles left in laundry facilities for 24 hours or longer will be donated or disposed of properly. Students allowing nonresidents to use laundry facilities will be held responsible.
RH007 – Care for Rooms/Personal Spaces
Residents will be held responsible for the upkeep and cleanliness of their rooms and personal spaces. They are expected to maintain reasonable health and safety standards. Residents in suite style rooms or super singles are responsible for cleaning their bathrooms.
Temporary adhesives (ex. Poster putty and 3M Command Strips) may be used in the residence halls. Nails, screws, and staples should NEVER be put into walls, ceilings, or floors. Rooms must be returned to their original condition at the end of the housing term minus normal wear. Residents with tile floor and windows are expected to keep them clean and without damage.
Duct tape, masking tape, and painters tape are not temporary adhesives, due to the residue and damage they can cause to walls.
RH008 – Check in/Check out
Room Condition Reports (RCRs) are completed for each room prior to move-in. A copy will be provided to the resident when they receive their room key at check in. When a resident moves into the residence hall, they have 48 hours to inspect and report any discrepancies between the RCR and actual room conditions to their Hall Director. After 48 hours the RCR will be considered finalized.
At the time of check out, any damages not recorded on the finalized RCR from check in will result in additional charges to the residents account. Failure to complete the check-out process will also result in additional charges. A detailed instruction sheet will be made available at least two weeks before the residence halls close each semester.
When a resident moves out of the residence hall, they need to remove all personal items, sweep the room, remove any temporary adhesives, close all windows and blinds, remove trash, return furniture to its original location, return Direct TV equipment, and return any room or suite door keys as they check out with their Resident Assistant. Residents are responsible for scheduling an appointment for check out with their Resident Assistant at least 24 hours in advance.
Failure to properly check out will result in the following fines:
Any personal items left in community spaces or residence hall rooms will be discarded. Rockford University is not responsible for any lost or stolen items. All residents are expected to vacate their rooms within 24 hours after their final exams are completed or by the day and time halls close for the semester or break. If a resident needs to remain beyond this period, they must contact the Assistant Dean/Director of Residence Life, or their designee, for permission at least one week prior to the buildings closing.
RH009 – Drugs and Other Controlled Substances
Federal and state laws, and Rockford University policy, prohibit the sale, re-sale, possession, use, or distribution of any controlled substances or prescription medicine. The sole exceptions to this policy are (1) the use of prescription medications by the patient for whom the medication was prescribed where such medication is used only as directed by the physician who prescribed the medication; and (2) the sale and/or dispensing of prescription medications by healthcare professionals within the scope of their licenses to do so and in accordance with the law.
Students found in violation of this policy are subject to serious University disciplinary action (suspension or dismissal) and arrests under the state and federal laws.
Medications used at the University must be taken and/or disposed of properly and according to safe and acceptable medical practices. The University will facilitate counseling and referral to treatment as appropriate.
The University has the authority to enter and search any room or area of the campus where there is reason to believe that established standards of conduct or health and safety regulations are being violated or when there is a reason to believe that illegal drugs or controlled substances or paraphernalia may be stored, used, sold, or otherwise distributed.
Finally, Rockford University reserves the right to notify the Rockford City Police Department whenever illegal drugs or controlled substances or drug paraphernalia are found on campus. Therefore, in addition to University related action, students who violate drug policies risk arrest and prosecution for violations of drug related laws by city, state, or federal offices. According to Illinois State statutes, penalties for the delivery of controlled substances are increased if conducted on school grounds or within 1,000 feet of school grounds (720 ILCS 550/4, Section 5).
For further information please refer to the Code of Conduct and Student Handbook.
RH010 – Eligibility to Live On-Campus During the Academic Year
To qualify for a space in the residence halls during the academic year, a student must meet the following guidelines:
Approval to waive any of these requirements must be obtained from the Assistant Dean/Director of Residence Life. The Assistant Dean/Director of Residence Life will have final determination regarding eligibility. For more information please contact Residence Life at firstname.lastname@example.org.
RH011 – Furniture
Residents assume responsibility for furniture assigned to their room. Residents will be billed for the full-replacement price for any furniture that is damaged or not present at the time of the checkout. Residents will also be billed for any furniture which is not fully assembled (i.e. bed frames, desks shelves, etc) at checkout.
Residents may arrange furniture to suit individual tastes including bringing personal furniture, provided such additions do not jeopardize the health and safety of roommate(s). Residents will also be charged for any damage caused by furniture brought in by the resident. Furniture in the residence hall lounges, study rooms, etc., may NOT be used in private rooms. A $50 fine will be assessed for the misuse or appropriation of community area furniture.
Furniture cannot be removed from the residence hall room/university property it is assigned to for any reason.
RH012 – Gambling
Gambling is not allowed on Rockford University property. For further information please refer to the Code of Conduct located in the Student Handbook.
RH013 – Guest Policy
Guests are any individuals who are not residential students. Residents wanting to host a guest on-campus or overnight must register the guest or guests with their Resident Assistant (RA) and with Campus Safety & Security. Guests are allowed to stay on-campus no more than 3 consecutive nights. The hosting student is responsible for their guest at all times while on Rockford University property and will be held accountable if the guest is found to be violating any policies of the University.
Failure to register the guest will result in disciplinary action for the Rockford University student. The University reserves the right to ban any guest from campus if the conduct of the guest endangers the safety and well-being of the University community, including the Rockford Police Department.
RH014 – Identification Cards
All Rockford University students are required to have a Rockford University photo identification card. Rockford University ID cards are the official identification of all students of the University; ID cards also allow access to the resident’s building(s). Students are prohibited from loaning cards to other students and/or guests.
Lost or stolen cards should be reported immediately to SAS - Student Administrative Services (from 8-5 weekdays) or Campus Safety and Security (weekends and evening hours). A fee will be assessed for the replacement of lost or stolen ID cards.
RH015 – Keys
Room keys, mailbox keys, and outdoor access cards (and keys) are the property of the University. Residents are responsible for all issued keys. Under no circumstances may keys be duplicated or loaned to other individuals. Residents are encouraged to keep unattended rooms locked to avoid theft. The University is not responsible for rooms left unattended and unlocked. Full replacement costs for lost or stolen keys will be assigned to the resident to whom the key was issued by Residence Life.
When a resident gets locked out of their room or building they should first attempt to contact their Resident Assistant. If the Resident Assistant is not available then Campus Safety and Security should be contacted.
Students will only be admitted to their assigned rooms. Students must provide proof of room residency.
RH016 – Loss and Liability
Rockford University is not responsible for the loss, theft, or damage of any personal property from any cause. For safety purposes, we encourage all students to keep their room and automobile locked at all times. All residents are encouraged to purchase renter’s insurance. Dependent students may be covered under their parent/guardian’s home owner’s policy; please check with insurance agents.
RH017 – Amnesty Policy
Rockford University feels strongly about putting the well-being of students first. Disciplinary action may serve as a disincentive for students to seek medical assistance for themselves or other students in an incident involving alcohol or other drug use even if the students involved are under 21 years of age. The University’s complete amnesty policy may be found in the Student Handbook.
RH018 – Noise, Quiet, Courtesy Hours
Courtesy hours are in effect twenty-four hours a day. This means that residents may request another resident or group of residents to cease any activity which is interfering with their ability to study, rest, or quietly enjoy the community. Residents are expected to comply with such requests.
Campus quiet hours are Sunday-Thursday 11:00 p.m.-9:00 a.m. and Friday-Saturday 1:00 a.m.-9:00 a.m.
Disruption to another room, hall, or floor is considered a violation of the noise policy.
RH019 – Offensive Material
Material which is obscene or violates the University’s nondiscrimination policy is not permitted in community spaces (hallways, room doors, windows, lounges, etc.) Material that is visible through doorways/windows within a resident’s room must also follow the nondiscrimination and Title IX policies.
RH020 – Pets and Animals in the Residence Halls
Fish are the only pet allowed in the residence halls. They must be housed in properly equipped aquariums, no larger than 5 gallons, limit one tank per room (one tank per bedroom in the suites). Possession of any other pets will result in fines, disciplinary action and/or possible confiscation of the animal(s).
Service and Emotional Support Animals are permitted in the residence halls with documentation provided through the Lang Center for Health, Wellness, Counseling, and Disability Services.
RH021 – Residence Hall Contract
The residence hall contract is issued for the entire academic year (fall and spring semesters). Residents are required to sign a contract which incorporates the policies, procedures and certain additional requirements contained therein.
Cancellation of a residence hall contract requires permission from the Assistant Dean/Director of Residence Life or their designee. There must be a compelling reason to cancel a contract. If the decision of the Assistant Dean/Director of Residence Life is to deny a contract cancellation, the resident will be obligated to fulfill the contract. Residence Life reserves the right to cancel a contract for the following reasons:
RH022 – Rockford University Staff Entering Resident Rooms
Rockford University and residence life staff believe a resident’s right to privacy is important and will be respected whenever possible. However, the University reserves the right for designated authorities* to enter a student’s room/suite at any time without prior notice. The following are reasons for entry into a resident room:
*Designated authorities include: the Dean of Students, Assistant Dean/Director of Residence Life, Residence Hall Directors, Residence Assistants with permission from professional staff, Campus Safety and Security Officers, Facilities staff, Officers of the University and their appointed representatives.
If a University staff member finds it necessary to enter a resident’s room when they are not present, they will leave a note or let them know afterward that the student’s room was entered and the reason.
RH023 – Room Assignment
The Assistant Dean/Director of Residence Life oversees all room assignments and makes every effort to see that they are made in the best interest of the resident. The general guidelines used in the assignment process are listed below. Residence Life reserves the right to change this process at any time and will make reasonable attempts to inform students prior to the change.
For New Students:
For Returning Students:
All contracts received after June 1st will be processed according to the guidelines established for new residents.
RH024 – Roommate Change or Room Reassignment
Room changes require permission from the Assistant Dean/Director of Residence Life, and can be approved until the last day to add/drop courses for the semester. Any moves requested after the last day to add/drop courses for the semester will be handled on a case-by-case basis. Unapproved resident moves will result in disciplinary action and/or fines for the resident. If a room change is approved, residents will be given instructions and proper paperwork to complete and return to a Residence Hall Director before moving. Roommate conflicts are not a compelling reason for an immediate room change. If the reason for a request is a roommate conflict, residents will be asked to try and resolve the problem independently. If no resolution can be reached, residents should contact their Resident Assistant (RA) for assistance with mediation. Room changes are a last resort solution for roommate conflicts.
RH025 – Room Consolidation
Room vacancies occur throughout the semester leaving open spaces. Room consolidation is the process of uniting roommates with vacancies to open up rooms for new residents. Residence Life reserves the right to reassign students who are without roommates, whose roommate withdraws or is dropped from the University, or who have not registered for classes in the specified length of time. Room consolidation will occur from move-in until the last day to add/drop courses for the semester. If a resident has their roommate move-out, the remaining resident has the following options:
After the last day to add/drop courses for the semester Residence Life reserves the right to consolidate residents on a case by case basis. If a resident does not choose any of the above options, then Residence Life reserves the right to reassign them without resident input. Failure to comply with any parts of the room consolidation process will result in disciplinary action and/or fines.
RH026 – Room Modifications
Room modifications are not permitted in the residence halls. Examples of room modifications that are not allowed include, but are not limited to:
Please contact a Residence Hall Director or the Assistant Dean/Director of Residence Life for further questions.
RH027 – Room Repairs/Maintenance Requests
Concerns or issues in the residence halls requiring the services of the facilities department at Rockford University should be brought to the attention of the Resident Assistant. Once a staff member is notified a work order will be submitted. Maintenance will follow up and work to correct the issue.
Repairs as a result of damage to Rockford University property will be handled according to the vandalism policy.
RH 028 – Exterior Doors, Windows, and Screens
Exterior doors to residence halls must be securely closed at all times. Under no circumstances should exterior doors be propped open; doing so poses a large threat to community security. Residents should never admit persons into their building unless they know for certain that they are a resident or member of the University staff.
Windows may not be used as an entrance to or egress from the building. Window screens, stops or seals (where applicable) must remain secured to the window. Dropping, throwing, or in any manner allowing objects, liquid or solid, to be ejected from windows is strictly prohibited. Residents of a room are considered responsible for any object ejected from their window. Screens must not be removed from windows. Residents found to have removed the screens or to have entered or exited the building via any window, or to have allowed visitors or guests to do so, will be subject to disciplinary action.
RH029 – Fire Safety – Smoke Detectors, Sprinklers Systems, Extinguishers, Pull Stations
Fire prevention in the residence halls is taken very seriously by the University and is the shared responsibility of all students living in the residence halls. For safety reasons, the interference with the operation of the smoke detector or any other fire safety equipment (e.g. fire extinguishers, pull stations, sprinkler heads, etc.) is prohibited. Each residence hall is equipped with a building fire alarm system, and each student room has a smoke detector which is periodically checked by residence hall staff. Items must not be hung on, from or obstruct the room’s smoke detector. When the fire alarm sounds, all residents are required to leave the building. Residents cannot re-enter a building until permitted by University staff and/or Emergency Personnel. Remaining in a residence hall during a fire alarm is a violation of the Code of Student Conduct and will be dealt with as a disciplinary matter.
Fire suppression sprinkler heads are located in some student residence hall rooms across campus. These sprinkler heads contain significant water pressure and are capable of discharging hundreds of gallons of water per minute. It is strictly prohibited to obstruct or prevent the sprinkler head from operating properly. You are not permitted to use the sprinkler head as a "hook" on which to string holiday lights, hangers, clothing, hats or any other item. Please be aware that setting off the sprinkler head due to a person’s inappropriate use or horseplay may result in University discipline in addition to being held financially responsible for associated repairs, damages and flood water clean-up.
Tampering with fire alarm systems and extinguishers, misuse or tampering of sprinkler systems and any other fire safety equipment is a violation of Illinois law and the Student Code of Student Conduct. Anyone unnecessarily setting off or tampering with a fire alarm system, sprinkler system or fire extinguisher will be subject to judicial action, financial responsibility and/or referral to the civil authorities for prosecution under Illinois law. Removal from the residence hall community may also be considered for the individual(s).
RH030 – Smoking
Smoking is not permitted in any residence halls, including individual rooms, community areas, or restrooms. Smoking is also prohibited within 20 feet of building entrances, exits, air intake ducts, vents, and windows of buildings. A list of prohibited smoking products includes but is not limited to:
RH031 – Statement of Responsibility and Social Host
A Statement of Responsibility (SOR) is needed by residential students who are at least 21 years old and who want to host a party/event with alcohol for 10 or more people. Those who obtain the statement of responsibility must remain sober for the entirety of the party/event. Statement of responsibility permits must be obtained through the Assistant Dean/Director of Residence life no later than 48 hours prior to the day of the party/event. For more information on the SOR and the responsibilities of the host(s) please refer to the Alcohol policy.
Residential students who allow guests and other residential students under the age of 21 to consume alcohol will be found responsible for those guests and students actions. The students responsible for furnishing alcohol will also be fined and/or face disciplinary action.
RH032 – Semester Break(s) and Summer Housing
Limited housing on campus may be available during semester breaks and summer. Living on campus during semester breaks and summer will require an additional fee/cost. During semester breaks students are expected to comply with the opening and closing schedules indicated in the official Rockford University academic calendar. To be able to remain on campus during semester breaks students must register with Residence Life on or before posted deadlines. Failure to register will result in fines or loss of space.
Refunds will not be given for any “unused” days. Students who remain on campus during breaks are reminded that break times are used for hall maintenance. The University reserves the right to control the use of all residence hall facilities and rooms during breaks.
Limited summer housing may be available on campus. To be eligible for summer housing, students must meet the following criteria:
If summer housing is assigned, occupancy of the room can take place one day before summer classes begin, and close the day after the last class.
All students are reminded that all University policies and regulations are still in effect during all semester breaks and summer housing.
RH033 – Unauthorized Entry
Only residents and their escorted guests have authorized access to their assigned residence hall. Forcible or unauthorized entry into any building, structure, facility, or room through a door, window or other means on the premises of University owned or controlled property is prohibited and will result in disciplinary action.
RH034 – Vandalism
Any malicious damage to private or University property is prohibited. Persons responsible for damage will be billed for repair and replacement and will face disciplinary action. When two or more residents occupy the same room/space and responsibility cannot be determined, the cost of repair or replacement will be divided evenly between the residents of the room/space. If damage or loss occurs in a community area (lounge, hallway, etc.) and no one can be identified as the responsible party, all residents in the living unit (hall/floor) will be charged for the repair/replacement costs. Residents will be notified of any community area fines or damages.
RH035 – Cohabitation
Cohabitation exists when a person who is not assigned to a particular room/hall uses that room/hall as if they were a resident of that space. Cohabitation is not permitted in University owned residences.
Examples of cohabitation include, but not limited to, accessing the room or apartment while the assigned occupants are not present, utilizing a key to enter a room/hall to which one is not assigned, keeping clothing and other personal belongings in the room/hall, sleeping overnight on a regular basis, and using bathroom and shower facilities as if they lived in that room/hall.
RH036 – Weapons/Explosives and Weapon Lookalikes
All weapons/explosives and weapon facsimiles are not allowed in University residence halls. The full list is located in the Student Code of Conduct located in the Student Handbook.
RH037 – Hover Boards, Drones, and Wheeled Devices
The use, possession, or storage of electronic skateboards including self-balancing boards/scooters and other similar equipment is prohibited in all University owned and managed property and buildings. These devices batteries’ can burst into flame especially while being charged resulting in a fire that can burn with intense heat.
Drones/unmanned aerial vehicles are to be used according to University guidelines/instructions. Guidelines/instructions are available in the Student Life Office.
Skateboards, longboards, roller blades, roller skates and other methods of wheeled transportation may be stored in residence halls but not used in the buildings.
Bicycles may not be stored or used in residence buildings, but may be used on campus.
Skateboards, longboards, roller blades, roller skates, bicycles and similar wheeled devices are not to be used/ridden inside University buildings, residence halls or on tennis courts. Additionally, skateboards and other wheeled items may not be ridden on railings, curbs, benches, or any such fixtures that may be damaged by these activities, and individuals may be liable for damage to University property caused by these activities.
RH038 – Pool and Water Activity Use
Due to the risk of injury and property damage, residents are prohibited from planning and/or participating in events and activities that involve the use of water and water devices within or adjacent to campus residences, i.e. swimming pools, water balloons, water guns, or slip and slides.
RH039 – Hallway Sports/Behaviors
Frisbee, golf, kickball, and other games are prohibited in all community areas; including hallways, lounges, kitchenettes, laundry rooms, etc.; these activities within the building may be harmful to residents and/or to the condition of the building. Residence hall corridors are designed as passageways and not for recreational activities.
RH040 – Posting Policy
All posters or flyers that are to be put up within the residence halls must be approved by the Assistant Dean/Director of Residence Life. All posters or flyers must follow the University Posting Policy. Posters and flyers are allowed in specified locations and will be posted and removed by a member of the Residence Life staff.
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