Campus News

Position Summary
Rockford University is currently accepting applications for a Graduate Assistant for the Events & Scheduling Department to begin for the Fall Semester, 2026..  This position supports the planning, coordination, and execution of campus and external events while assisting with scheduling operations, client relations, and event management systems. This position serves as a key liaison between event clients and campus partners to ensure successful events and exceptional customer service.

The position requires a minimum of 25 hours per week (up to 40 hours as needed) over a 12-month period and includes evening and weekend responsibilities.

Compensation & Benefits

• Monthly stipend of $200
• Up to 21 credit hours of tuition remission per academic year

Essential Responsibilities

• Coordinate and support campus and external events, including event setup, client communication, wedding coordination, and major University events.
• Manage event scheduling and administrative processes through Mazevo and other office systems, including reporting, recordkeeping, diagrams, and general office support.
• Collaborate with Facilities, Information Technology, Public Safety, and other campus departments to ensure successful event execution.
• Assist with external event marketing, client outreach, and business development efforts while providing exceptional customer service to internal and external constituents.

Qualifications

• Admitted to and maintaining enrollment in a Rockford University graduate program with a minimum 3.0 GPA.
• Strong organizational, communication, and customer service skills with the ability to work independently and manage multiple priorities.
• Proficiency in Microsoft Office; experience with event management software such as Mazevo preferred.
• Ability to maintain confidentiality and work evenings, weekends, and special events as required.
• Previous experience in event planning, hospitality, customer service, or office administration preferred.

TO APPLY: Review of resumes will begin immediately and continue until the position is filled. Please submit a cover letter, resume, and list of three professional references to HumanResources@rockford.edu.