The Admissions Office Assistant reports to the Director of Admission Operations and is responsible for providing prospective student experiences, including visits, events, and marketing for the Office of Admission. This position also supports marketing efforts for the Office of Admission and general support as needed to other departments in the Enrollment Management Division.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Answer the telephone, greet students and other visitors, and direct them to appropriate staff, resources, and services. Redirect calls as needed.
• Schedule campus visits for prospective students and families.
• Scheduling campus visits for school and community groups, coordinating with Dining, Facilities, and other appropriate offices, with a focus on recruitment.
• Assisting with events for prospective students, including but not limited to Visit Days, Preview Days, Admitted Student Days.
• Supporting other events hosted by the Office of Admission or in partnership with other offices.
• Maintain accurate inventory of office supplies and process purchasing of equipment, supplies, and educational resources related to visits and events.
• Completes clerical and administrative tasks related to prospective student experience, including application processing, transcript processing, file uploading and maintenance, data imports and communication reporting.
• Provides excellent internal and external communication with students, faculty/staff and other departments.
• Assist with communication plan and schedule in coordination with admission counselors and other staff such as print pieces, email campaigns, mass texting services through our CRM.
• Support and evaluate results of communication campaigns with the team.
• Schedule the Regent Ambassadors.
• Assists the Director of Admission Operations as necessary.
• Responds to other duties as assigned.

• Demonstrated knowledge, skills and abilities in working with faculty, staff and students with diverse backgrounds including academic, socioeconomic, cultural, sexual orientation, and disabilities. 

QUALIFICATIONS: 

• Organizing and coordinating skills.
• Data entry skills
• Ability to work effectively with diverse populations.
• Ability to communicate effectively, both orally and in writing.
• Ability to gather data, compile information, and prepare reports.
• Ability to use Microsoft Office and databases.
• Must be able to work some evenings and occasional weekends. 

EDUCATION and/or EXPERIENCE:

High school diploma or equivalent combination of education and experience. 

To apply:

Please submit resume, cover letter indicating salary requirements, and list of three professional references to HumanResources@rockford.edu . Review of resumes will begin immediately and continue until the position if filled. This fulltime, nonexempt opportunity offers an hourly salary of $19.23.

Our Benefits: Supporting You Every Step of the Way

We believe in taking care of our employees, which is why we offer a competitive benefits package that goes above and beyond. Here’s how we support your health, happiness, and future:

• Comprehensive Health Coverage: Medical, dental, and vision insurance to ensure you and your family stay healthy.
• Savings for Health & Dependent Care: Flexible savings options to manage healthcare and dependent care costs.
• Financial Protection: Life, AD&D, and disability insurance for peace of mind when life throws you a curveball.
• Retirement Security: 403(b) plan with employer contributions to help you build a secure future.
• Personal Support: Access to our Employee Assistance Program, offering resources for both personal and professional needs.
• Education Benefits: Tuition remission for full-time and part-time employees, their spouses, and dependents. We offer tuition remission both at Rockford University and other partnering colleges through a tuition exchange.
• Work-Life Balance: Generous paid time off to help you recharge and spend quality time with loved ones.

At Rockford University, we are committed to fostering an inclusive and supportive environment that values a well-rounded workforce and community. We welcome candidates who, through their professional experience, contribute to excellence in their work and enhance our institutional mission.

We’re seeking a Senior HR Generalist who is ready to take the next step in their career. This position provides comprehensive HR support across the employee lifecycle, including employee relations, recruitment, compliance, benefits administration, and performance management.

This role partners closely with the campus community to ensure accurate, consistent, and employee-focused HR practices, while contributing to day-to-day operations and continuous improvement initiatives.

What You’ll Do

• Partner with leaders on employee relations, performance, and workplace concerns
• Lead recruitment efforts and support hiring strategies, including faculty searches
• Ensure compliance with employment laws and university policies
• Support benefits, leave administration, and HR operations
• Assist with training initiatives and employee development programs

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Management, or a related field, and 3–5 years of HR experience, or an equivalent combination of education and experience
• Strong knowledge of employment law and HR best practices
• Experience handling sensitive employee matters with sound judgment
• A collaborative, service-oriented approach
• High level of confidentiality and trust, as you will regularly handle sensitive employee information and serve as a discreet, reliable advisor to both leadership and staff.

Our Benefits: Supporting You Every Step of the Way

We believe in taking care of our employees, which is why we offer a competitive benefits package that goes above and beyond. Here’s how we support your health, happiness, and future:

• Comprehensive Health Coverage: Medical, dental, and vision insurance to ensure you and your family stay healthy.
• Savings for Health & Dependent Care: Flexible savings options to manage healthcare and dependent care costs.
• Financial Protection: Life, AD&D, and disability insurance for peace of mind when life throws you a curveball.
• Retirement Security: 403(b) plan with employer contributions to help you build a secure future.
• Personal Support: Access to our Employee Assistance Program, offering resources for both personal and professional needs.
• Education Benefits: Tuition remission for full-time and part-time employees, their spouses, and dependents. We offer tuition remission both at Rockford University and other partnering colleges through a tuition exchange.
• Work-Life Balance: Generous paid time off to help you recharge and spend quality time with loved ones. Time off includes:

• 15+ paid holidays annually
• Summer hours (June–July) with Mondays off
• Generous vacation starting at 15 days/year, increasing with service
• Monthly sick accrual (12 days per year)
• 1 personal day + 2 paid community service days each year

If you’re seeking a role where you can build your experience, expand your skill set, and grow within a supportive team, all while being part of a vibrant, mission-driven campus community, we encourage you to apply.

Please submit resume, cover letter indicating salary requirements, and list of three professional references to HumanResources@rockford.edu . Review of resumes will begin immediately and continue until the position if filled. This fulltime, exempt opportunity offers an annual salary of $58, 000.

At Rockford University, we are committed to fostering an inclusive and supportive environment that values a well-rounded workforce and community. We welcome candidates who, through their professional experience, contribute to excellence in their work and enhance our institutional mission.

Reporting to the Vice President of Advancement, the Director of Marketing and Communications provides strategic leadership for Rockford University’s marketing and communications efforts, advancing the University’s brand, reputation, and enrollment goals. This role is responsible for developing and executing integrated marketing strategies across digital, print, and experiential channels, ensuring a consistent and compelling institutional voice.

The Director leads content strategy, digital marketing, and brand management, while overseeing website, social media, publications, and recruitment marketing efforts. This position collaborates closely with campus partners to align messaging with institutional priorities and plays a key role in elevating the University’s visibility and engagement with prospective students, alumni, donors, and the broader community.

Strategic Leadership & Brand

• Develop and lead marketing and communications efforts that support University priorities
• Serve as a steward of the University’s brand, ensuring consistency across departments and platforms
• Maintain brand standards, messaging, and overall voice
• Provide guidance to leadership on marketing and communications initiatives

Digital Marketing & Content

• Oversee the University’s digital presence, including website, social media, email, and campaigns
• Lead content development and storytelling to engage prospective students, alumni, donors, and community partners
• Support SEO efforts, analytics tracking, and overall digital performance
• Manage digital and social advertising campaigns

Website Oversight

• Oversee the structure and content of the University website
• Work with internal partners to ensure content is accurate, accessible, and up to date
• Manage processes for website updates across departments

Creative & Content Development

• Oversee the development of marketing materials, including print, digital, video, and photography
• Ensure content is clear, consistent, and aligned with university priorities
• Support storytelling efforts across news, features, and campaigns

Collaboration & Recruitment Marketing

• Partner with Admissions on student recruitment marketing efforts
• Collaborate with Advancement on donor communications and events
• Work with departments across campus to support program visibility

Team & Project Management

• Manage workflow, timelines, and priorities for marketing projects
• Foster a collaborative and service-oriented approach across campus

Analytics & Reporting

• Track and report on key marketing metrics, including web traffic and campaign performance
• Share updates with the VP of Advancement for board reporting
• Use data to inform decisions and improve results

Qualifications

• Strong organizational and strategic thinking skills
• Experience in marketing, communications, or a related field
• Familiarity with digital marketing, content creation, and brand management
• Experience managing website content (WordPress/Divi preferred)
• Experience with SEO tools (e.g., Google Analytics) and digital advertising
• Proficiency in tools such as Adobe Creative Suite and Canva
• Ability to manage multiple projects and meet deadlines
• Strong collaboration skills and ability to work across teams
• Ability to support communications during time-sensitive or crisis situations

Writing & Creative Skills

• Excellent writing and editing proficiency
• Ability to quickly understand and translate new ideas into clear, compelling content
• Ability to write for a variety of audiences
• Ability to collaborate with others in the writing and editing process
• Strategic thinking, creativity, and a willingness to try new approaches

Education and/or Experience

• Bachelor’s degree in marketing, communications, journalism, or a related field (master’s preferred).
• 5–8+ years of progressive experience in marketing, communications, or related field.
• Experience in higher education or a mission-driven organization preferred.
• Demonstrated experience leading marketing strategy and managing teams.

PHYSICAL DEMANDS: 

The physical and mental demands of this position are representative of those that must be met by an employee to successfully perform the essential job functions. While performing the duties of this job, employee is regularly required to talk and hear. The employee frequently is required to sit for long periods of time.

WORK ENVIRONMENT: 

Employees work in a professional office environment that is highly visible to members and the college community. Normal office conditions prevail. Office work is performed primarily indoors. Employees must be able to work in an office with moderate noise, and on occasion work outside of normal business hours for event coverage.

TO APPLY:

Please submit resume, cover letter indicating salary requirements, and list of three professional references to HumanResources@rockford.edu . Review of resumes will begin immediately and continue until the position if filled. This fulltime, exempt opportunity offers an annual salary of $60,000.

Our Benefits: Supporting You Every Step of the Way

We believe in taking care of our employees, which is why we offer a competitive benefits package that goes above and beyond. Here’s how we support your health, happiness, and future:

• Comprehensive Health Coverage: Medical, dental, and vision insurance to ensure you and your family stay healthy.
• Savings for Health & Dependent Care: Flexible savings options to manage healthcare and dependent care costs.
• Financial Protection: Life, AD&D, and disability insurance for peace of mind when life throws you a curveball.
• Retirement Security: 403(b) plan with employer contributions to help you build a secure future.
• Personal Support: Access to our Employee Assistance Program, offering resources for both personal and professional needs.
• Education Benefits: Tuition remission for full-time and part-time employees, their spouses, and dependents. We offer tuition remission both at Rockford University and other partnering colleges through a tuition exchange.
• Work-Life Balance: Generous paid time off to help you recharge and spend quality time with loved ones.

At Rockford University, we are committed to fostering an inclusive and supportive environment that values a well-rounded workforce and community. We welcome candidates who, through their professional experience, contribute to excellence in their work and enhance our institutional mission.

Rockford University invites applications for part-time instructors of beginning and intermediate Spanish language in the Department of Languages, Philosophy, Religion, and Cultures to begin in Fall 2026. Other opportunities may include teaching Literature and Hispanic culture classes. We seek qualified instructors for a pool of part-time instructors to be called on when future staffing needs arise.

Requirements: Ph.D., A.B.D., or Master’s in Spanish, Hispanic Studies, or related area. Preference will be given to those with experience in working with diverse populations and fostering a collaborative, supportive and inclusive environment. Preference will also be given to those with relevant teaching experience in higher education.

Review of applications will start immediately. Interested candidates should e-mail (via a single .pdf) a curriculum vitae, cover letter, list of three professional references and all related transcripts (official transcripts upon hire) to HumanResources@rockford.edu.

At Rockford University we are committed to the principle of diversity, equity and inclusion as it relates to building a well-rounded workforce and community. We are especially interested in candidates who through their professional experience bring contributions to diversity and excellence in the work they do.

Rockford University invites candidates for the position of Assistant Athletic Trainer to join our team on a 10-month appointment—with a competitive salary, opportunities for professional growth and CEU resources. The selected candidate will serve as an assistant to the athletic training staff for fall, winter, spring, and off-season events for men’s and women’s athletics. They will work under the direction of the athletic training staff, helping with preparation for events and practices as well as perform the duties involved with prevention, care, and rehabilitation of athletic injuries.  

Responsibilities include but are not limited to assist Head Athletic Trainer with:

Athletic Event Coverage

• Provide coverage for assigned sports’ practices and home/away games, including setup, pre- and post-game treatments, and on-field injury response (includes evenings, weekends, and possible holidays)

Injury Prevention, Care & Rehabilitation

• Prevent, evaluate, treat, and rehabilitate athletic injuries for student-athletes
• Administer first aid and apply protective devices (e.g., taping, bandaging, bracing)
• Conduct and manage Sway Medical Concussion Testing

Communication & Coordination

• Communicate injury status and participation updates with athletes and coaches
• Coordinate and schedule medical appointments between athletes and physicians

Documentation & Administration

• Maintain accurate medical records using Athletic Trainer System (ATS)
• Assist

Minimum Qualifications/Requirements:

• Bachelor’s Degree in Athletic Training
• Master’s degree in athletic training or related field is preferred
• Two years of athletic training experience at the collegiate level is preferred
• Must have certification through the NATA BOC and be eligible or have Illinois licensure by start date
• CPR/AED Certified for the Professional Rescuer
• Remain HIPPA and OSHA compliant
• Ability to work independently and maintain a schedule
• Valid driver’s license/ personal automobile insurance and insurable for driving per RU policy
• Ability to travel with assigned teams as necessary
• Availability to work days, evenings and weekends a must

Physical Demands: 

 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to sit, reach with hands and arms, and talk or hear. The employee is required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 50 pounds, and occasionally lift and/or move 75 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and depth perception. The noise level in the work environment is usually moderate. The above statements are intended to describe the general nature and level of the position. It is not intended to be all-inclusive. Administration reserves the right to adjust the duties and responsibilities.

Work Environment:

Employees work in an athletic setting. This includes indoor and outdoor settings depending on the athletic season.

To apply:

Please submit resume, cover letter indicating salary requirements, and list of three professional references to HumanResources@rockford.edu . Review of resumes will begin immediately and continue until the position if filled. This fulltime, exempt opportunity offers an annual salary of $48,000-$50,000.

Our Benefits: Supporting You Every Step of the Way

We believe in taking care of our employees, which is why we offer a competitive benefits package that goes above and beyond. Here’s how we support your health, happiness, and future:

• Comprehensive Health Coverage: Medical, dental, and vision insurance to ensure you and your family stay healthy.
• Savings for Health & Dependent Care: Flexible savings options to manage healthcare and dependent care costs.
• Financial Protection: Life, AD&D, and disability insurance for peace of mind when life throws you a curveball.
• Retirement Security: 403(b) plan with employer contributions to help you build a secure future.
• Personal Support: Access to our Employee Assistance Program, offering resources for both personal and professional needs.
• Education Benefits: Tuition remission for full-time and part-time employees, their spouses, and dependents. We offer tuition remission both at Rockford University and other partnering colleges through a tuition exchange.
• Work-Life Balance: Generous paid time off to help you recharge and spend quality time with loved ones.

At Rockford University, we are committed to fostering an inclusive and supportive environment that values a well-rounded workforce and community. We welcome candidates who, through their professional experience, contribute to excellence in their work and enhance our institutional mission.

Rockford University is accepting applications for the position of Graduate Assistant for Men’s Soccer to begin August 1, 2023. The selected candidate will receive up to 21 hours of tuition remission per academic year, room and board and a monthly stipend. Requirements include working a minimum of 30 hours per week over 12 months.

SUMMARY:
1. To foster, mold, guide, lead, and direct student-athletes towards a quality educational experience in order to obtain the ultimate goal of a degree.
2. To develop a successful collegiate women’s soccer program and individual coaching philosophy through recruiting, off-season programs, practice planning, and in-season execution.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Recruiting phone calls, off-campus visits, setting up on-campus visits.
• High School visits, both in and out of state.
• Setting up and executing practices.
• Game and practice coaching.
• Individual student-athlete meetings.
• Weekly study table sessions.
• Set up individual tutoring and learning sessions through the usage of Rockford University programs.
• Classroom attendance and grade checks.
• Strength and conditioning supervision.
• Film breakdown of both practice and game film.

EDUCATION and/or EXPERIENCE:

• • Bachelors Degree.
  • Acceptance into the graduate program
  • Successful playing experience preferably at the collegiate level.
  • Position specific knowledge of the game
  • A valid driver’s license and personal auto insurance
• Insurable for driving per University policy
• • Excellent communication skills, both oral and written
  • Excellent organizational skills and attention to detail
  • Must be willing to take initiative and work hard
  • Working knowledge of Strength and Conditioning

Interested candidates should submit a cover letter, resume and list of three professional references to Human Resources@rockford.edu. Review of applications will begin immediately and be accepted until the position is filled.

EOE

Rockford University seeks to hire a part-time employee to complete general maintenance tasks on a temporary basis. The selected candidate will work up to 24 hours per week, starting at 9 am and working Monday through Friday. Work may be individual or working within assigned areas with a member of the Maintenance, Grounds, or Housekeeping Staff. Perform general maintenance, grounds, or cleaning duties daily, operate hand tools, riding lawn mowers, snow blowers, vacuums, other Facilities equipment as needed, work from a ladder, and perform related duties as assigned by the Senior Director of Operations. Punctuality and attention to detail are critical components of employment. Hours vary according to projects and tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

1. General cleaning: bathroom disinfection, sweeping, dust mopping, damp mopping, vacuuming, dusting, washing windows, and picking up trash in designated areas.
2. Major cleaning: walls, woodwork, doors, light fixtures, carpets and furniture.
3. Work from a ladder, assist in moving furniture (able to lift and carry objects up to 25 pounds).
4. Assist Maintenance personnel with routine repairs as required.
5. Assist with room set-ups and take-downs for events.
6. Operate the following equipment: vacuums and wet vacuums, riding lawn mowers, hand tools such as drills, saws, hammers, screwdrivers, wrenches, and other equipment as necessary.
7. Vacuum and clean fan coils, check fan motors and change filters.
8. Must present a neat appearance at ALL times. May wear: T-shirts, sweatshirts, jeans, and slacks. May NOT wear: Sleeveless shirts, tank tops, crop tops, shorts, or open-toed shoes and gym shoes. All clothing should be free of offensive or derogatory print/pictures.
9. Ability to set work priorities and to work independently in cooperative relationships with those contacted in the course of work duties.
10. Work shoes must be work at all times.
11. Demonstrated knowledge, skills and abilities in working with faculty, staff and students with diverse backgrounds including academic, socioeconomic, cultural, sexual orientation, and disabilities.

QUALIFICATIONS:

A self-starter, must be able to take initiative with minimal guidance when necessary.
Must be comfortable working both as an individual and as part of a team.
Must have excellent time-management skills.
Must be able to follow directions or verbal instructions.
Must be able to operate and maintain all equipment as instructed
Must be able to lift 25 pounds.
Must have good oral and reading skills.
Must have excellent interpersonal skills.
Must have some mechanical or maintenance experience, or experience with housekeeping.

Must possess valid driver’s license, private automobile insurance and be insurable for driving per RU policy.

EDUCATION and/or EXPERIENCE:

Ability to speak and understand English.
Prior experience working as a custodian, mechanic, or grounds employee is helpful.
Basic math skills

PHYSICAL DEMANDS:

While performing the duties of this job, employee is regularly required to use hands to finger, handle, feel objects, tools, or controls, and talk and hear. The employee frequently is required to stand and reach with hands and arms. The employee is frequently required to stand, walk, stoop, and kneel. The incumbent may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee must be able to work outside sometimes in extreme warm or cold temperatures.

WORK ENVIRONMENT:

Employees work outside or inside campus buildings. When working inside, employees must remember that they are in a professional environment, and they may be seen by visitors and the greater college community. When working outside, employees may be required to work in hot, rainy, snowy, or cold environments.

TO APPLY:

Review of candidates will begin immediately and continue until the position is filled.  Please submit a resume and list of three professional references to HumanResources@rockford.edu.  Selected candidate will undergo a pre-employment background check.  

EOE