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Scheduling Coordinator

09/16/2019 12:12 pm

The Scheduling Coordinator is responsible for maintaining the master calendar for all events scheduled to take place at Rockford University Campus Facilities (excluding Academic Classes). The Coordinator will act as the information coordinator for Campus Support Services (Audio/Visual, Facilities, Food Service, IT, & Security). The Coordinator will spearhead efforts to promote the use and rental of University facilities to outside organizations or individuals. This fulltime opportunity requires the selected candidate to work evening and weekend events on occasion. A rich benefits package is available, upon hire, including medical, dental, vision, retirement plan with matching contribution and tuition remission for employee, spouse/partner and dependents.


• Work with on and off campus groups, to schedule campus meetings, events and recreational space.
• Utilize software systems to find appropriate space for both internal and external Campus events.
• Ensure proper information is received by the various support departments of the University.
• Work with administration on the determination of rental rates for various spaces.
• Provide administrative support to Special Events Staff planning major Rockford University events.
• Obtain all necessary information for events; i.e. contract, deposit, insurance, and any other information that may be required.
• Coordinate invoicing for off campus rentals.
• Coordinate bookings with the academic class schedule and the Registrar to ensure proper and efficient use of space.
• Lead weekly meetings between Audio/Visual, Facilities, Food Service and Security to discuss coordination of upcoming events.
• Provide for customer service to patrons during events.
• Manage Chapel Attendants for all weddings scheduled on campus.


• The Coordinator supervises the Chapel Attendants for weddings scheduled throughout the year.


Knowledge of:
• Operating procedures of a convention, theatrical, or other public use facility.
• Principles and practices of public relations

Ability to:
• Coordinate the work needed from multiple support staff groups (Audio/Visual, Facilities, Food Service and Security) and satisfy the contract requirements for multiple events occurring simultaneously.
• To perform this job successfully the candidate must be a creative thinker, a problem solver, and a service oriented individual. Related experience in event management and customer service required.
• Demonstrate knowledge, skills and abilities in working with faculty, staff and students with diverse backgrounds including academic, socioeconomic, cultural, sexual orientation, and disabilities.
• Communicate effectively with all levels of clients, employees and vendors.
• Produce written documents in the English language with clearly organized thoughts using proper sentence construction, punctuation, and grammar.
• Work cooperatively with other Rockford University employees, clients, management, and the general public.


• 2 year degree or comparable experience.
• Prefer two years of experience directly related to the duties and responsibilities of the position, or related experience.
• High level of organization and attention to details.
• Exceptional customer service skills.


Review of resumes will begin immediately and continue until the position is filled.  Please submit cover letter indicating salary requirements, resume and list of three professional references to

Rockford University’s Department of Police and Public Safety is seeking a highly motivated, customer-service oriented individual with strong leadership capabilities for full-time security position, working nights. The schedule will be 9pm-7am and candidate must be available for weekends and holidays.  Position requires excellent written and oral communication skills, the ability to use sound judgment in stressful situations, and the ability to work both independently and as a team member. Position requires employees to maintain current certifications at all times in CPR, and AED. Position requires employees to maintain a valid driver’s license and a safe driving record along with a clean criminal background at all times and be 21 years of age or older. Basic computer skills and knowledge of Microsoft Office Suite software such as Word is required.

General Responsibilities include maintaining building security, enforcing University policies and regulations, and responding to various types of emergencies. Specific Responsibilities include patrolling campus; making regularly scheduled checks of buildings and grounds; parking and traffic control; responding to and investigating fire alarms, medical emergencies, and other incidents; maintaining accurate reports. Safety & Security Officers also provide security coverage for University athletic events and social functions. 

Exceptional benefits package includes medical insurance, upon hire, retirement plan and tuition remission for Employee/Spouse/Dependent(s). 


  • Possess excellent verbal and written communication skills; commitment to exceptional customer service
  • High School degree or equivalent; Associates or Bachelor’s preferred
  • Valid driver’s license
  • 21 years of age or older
  • Ability to work a 10-hour shift schedule including weekends and holidays
  • One-year security officer, law enforcement, or military police experience 
  • Ability to run, jump and stand for long periods of time in all types of weather

Safety & Security Officers may be required to perform the following physical requirements in the course of their normal duty shift: lift 50 Lbs.; run 100 meters; lift and bend; go up and down stairs, and be in good physical condition. 

Candidates are subject to a full background investigation, including criminal history, verification of education, work experience, and references. 

Review of resumes will begin immediately and continue until the position is filled. Interested applicants should email a cover letter indicating wage requirements, resume, and list of three professional references to

Rockford University is accepting applications for the position of Administrative Assistant to the Athletics Department.  The selected candidate will be  responsible for the organization and coordination of office administration, support operations, and procedures and resources to facilitate department effectiveness and efficiency.   This is a fulltime position and a rich benefits package is available upon hire, including medical insurance and tuition remission for employee/spouse/dependents.

Essential Duties and Responsibilities:

  • Administrative Support: Provide administrative support services to the Athletics Department and assist in maintaining day-to-day operations of the Athletics Office. Answer phone and direct calls to appropriate department/person as needed. Greet guests, students, faculty, and staff and provide appropriate assistance. Scheduling/organizing meetings, including meeting logistics, agenda preparation and serving as a note taker. Manage staff calendars. Process incoming and outgoing mail, including e-mail and faxes. Order and maintain office supplies/equipment. Prepare correspondence, including composing routine letters and memos. Provide support in ensuring Athletic Director is prepared for meetings which includes identifying and obtaining needed information. Assist Athletic Director with event planning and projects.
  • Process and Procedures: Develop and maintain procedures manual to ensure consistent performance of routines. Assess and make recommendations to improve standard operating procedures. Design and implement filing systems, ensure filing systems are maintained and current. Establish and monitor procedures for record keeping. Ensure security, integrity, and confidentiality of data. Assist in maintaining necessary data bases and computer records. Coordinate departmental communications.
  • Budget: Along with Athletic Director, prepare and provide on-going tracking and reporting of annual budget for Athletics. Monitor expenditures, initiate fund transfers and other procedures necessary to maintain sound day-to-day business practices.

Qualifications: High school diploma or equivalent is required; Associates degree is preferred. Minimum of three years of experience in similar position is required. This position requires confidentiality, good judgement, and an excellent level of professionalism, initiative, and thorough follow-through. This position requires a high level of organization and attention to detail at all times plus the ability to organize, prioritize, and manage work flow. Advanced computer skills with demonstrated proficiency in word processing, spreadsheet, and database creation and maintenance, email, and web applications. Ability to manage multiple tasks at once and able to handle fast paced and intense environment. Ability to interpret and apply administrative policies, regulations, and rules. Ability to compose correspondence independently. Ability to communicate effectively with individuals from diverse backgrounds. A knowledge of athletics is preferred.

To Apply:
Review of candidates will begin immediately and continue until the position is filled. Please submit a cover letter indicating salary requirements, resume and list of three professional references to Human Resources at


ESL Instructor, part-time

08/13/2019 10:00 am

Rockford University invites applicants for the position of ESL Instructor.  The successful candidate will be teaching students in Levels 1 to 5 the following courses: Grammar, Listening/ Speaking, Reading/ Writing and Academic Preparation. Position is approximately 22 hours per week. The successful candidate qualifies for a tuition remission benefit.

Essential Duties and Responsibilities:

  • Provide ESL course instruction at various proficiency levels, in knowledge areas and in different skill sets.
  • Prepare lesson plans for classes.
  • Deliver lectures and facilitate interactive classes on the various subject matter areas and assist students in the learning process.
  • Evaluate and monitor students’ progress.
  • Maintain records to report attendance
  • Attend in-service meetings and ongoing professional development activities
  • Assist the Director with program needs in areas including orientation, placement/exit testing, textbook and material needs, co/extra-curricular activities
  • Other duties as assigned

Education and/ or Experience:

  • A minimum of two years of teaching ESL full-time or equivalent, including experience developing curriculum and training materials.
  • Bachelor’s degree or equivalent training and/ or certification in ESOL, TESOL, Linguistics, or teaching a foreign language.
  • Experience learning a foreign language preferred.

To Apply:
Applications will be accepted until the position is filled. Please submit a cover letter, list of references and a resume/ Curriculum Vitae to: