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Campus News / News

Administrative Assistant, Athletics Department

08/27/2019 4:13 pm

Rockford University is accepting applications for the position of Administrative Assistant to the Athletics Department.  The selected candidate will be  responsible for the organization and coordination of office administration, support operations, and procedures and resources to facilitate department effectiveness and efficiency.   This is a fulltime position and a rich benefits package is available upon hire, including medical insurance and tuition remission for employee/spouse/dependents.

Essential Duties and Responsibilities:

  • Administrative Support: Provide administrative support services to the Athletics Department and assist in maintaining day-to-day operations of the Athletics Office. Answer phone and direct calls to appropriate department/person as needed. Greet guests, students, faculty, and staff and provide appropriate assistance. Scheduling/organizing meetings, including meeting logistics, agenda preparation and serving as a note taker. Manage staff calendars. Process incoming and outgoing mail, including e-mail and faxes. Order and maintain office supplies/equipment. Prepare correspondence, including composing routine letters and memos. Provide support in ensuring Athletic Director is prepared for meetings which includes identifying and obtaining needed information. Assist Athletic Director with event planning and projects.
  • Process and Procedures: Develop and maintain procedures manual to ensure consistent performance of routines. Assess and make recommendations to improve standard operating procedures. Design and implement filing systems, ensure filing systems are maintained and current. Establish and monitor procedures for record keeping. Ensure security, integrity, and confidentiality of data. Assist in maintaining necessary data bases and computer records. Coordinate departmental communications.
  • Budget: Along with Athletic Director, prepare and provide on-going tracking and reporting of annual budget for Athletics. Monitor expenditures, initiate fund transfers and other procedures necessary to maintain sound day-to-day business practices.

Qualifications: High school diploma or equivalent is required; Associates degree is preferred. Minimum of three years of experience in similar position is required. This position requires confidentiality, good judgement, and an excellent level of professionalism, initiative, and thorough follow-through. This position requires a high level of organization and attention to detail at all times plus the ability to organize, prioritize, and manage work flow. Advanced computer skills with demonstrated proficiency in word processing, spreadsheet, and database creation and maintenance, email, and web applications. Ability to manage multiple tasks at once and able to handle fast paced and intense environment. Ability to interpret and apply administrative policies, regulations, and rules. Ability to compose correspondence independently. Ability to communicate effectively with individuals from diverse backgrounds. A knowledge of athletics is preferred.

To Apply:
Review of candidates will begin immediately and continue until the position is filled. Please submit a cover letter indicating salary requirements, resume and list of three professional references to Human Resources at