Department:  Office of Institutional Advancement

Reports To:   Director of Communications

SUMMARY:

This position will primarily assist the Communications and Alumni Affairs offices, along with other areas of the Institutional Advancement division with a wide variety of public and campus communications, events, and general office support. The position requires a detail-orientated individual who has proven skills in prioritizing and managing multiple tasks simultaneously in a face-paced environment. The candidate will be required to support communication efforts with all audiences of the institution including students, alumni, faculty, staff, trustees, the public, and the media. Attention to detail and ability to plan assignments from conception to completion is necessary. Excellent written, verbal, and technical skills are required. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Generation and coordination of press releases·        
•  Assistance with maintenance of media distribution channels·        
•  Assist with facilitating media inquiries to the college and tracking of media coverage·        
• Assist with the preparation or editing of organizational publications for internal and external audiences including but not limited to newsletters, brochures, and portal announcements·        
•  Assist in identifying and researching stories that help illustrate the successful work of the college·        
• Help maintain information on the internal portal and public website ·        
• Assist with taking photos of campus events·        
• Manage and distribute weekly and biweekly online on-line communications to campus and alumni via e-newsletters (Regent Weekly/Around the Corner)·
• Event planning for alumni gatherings, press conferences, special events
• Coordinate various class/alumni mailings: pull & evaluate lists, submit printing requests, work with director on content and production and final mailing.  Mailings include class, reunion, special event invitations and special university news.
• Manage registration for alumni events to include reservations, registration lists, managing deposits and payments
• Process vendor contacts and invoicing
• Within the web-based platform – assist with development/maintenance of Alumni web pages
• Help gather and provide content for submission to Catalyst and online newsletter
• General project management as required

DESIRED EXPERIENCE/ QUALIFICATIONS: · 

• Minimum 3-5 years experience with emphasis in communications
• Strong ability to interpret and process written and verbal communication for public distribution
• Solid working knowledge of all Microsoft Office products and Internet Content Management logic
• Working knowledge of Adobe Suite software – Photoshop, InDesign, Illustrato
• Social media experience including Facebook, Twitter & LinkedIn
• Friendly, customer service orientated and outgoing personality comfortable in problem solving and finding resolutions
• Understanding of publication layout concepts and desktop publishing software a plus
• Able to work on multiple projects and priorities simultaneously
• Comfortable interacting  with people from all areas of the campus including Executive Council, Trustees, students, faculty, staff, alumni, and donors.

HOW TO APPLY:

Resumes will be accepted until the position is filled.  Please submit a cover letter, including salary requirements, resume and a list of references to:

Nichole Hoey, HR Specialist

nhoey@rockford.edu

EOE

Reports To: Dean of Students

FLSA Status: Exempt

SUMMARY:

The Director of Career Services provides guidance and resources to assist students and Rockford College alumni with their career planning and search process. The position is housed under the banner of Student Life and is responsible for providing students/alumni with career counseling, assistance with career exploration, internships and job support, and pursuing graduate/professional admission. The Director of Career Services oversees delivery of services through workshops, individual appointments, classroom presentations, and through the use of technology.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Design and implement strategy of career development for all students
• Counsel and advise students individually and in group settings on topics such as: starting internships, the job search process, exploring career options, considering graduate/professional programs, creating professional looking documents such as cover letters, resumes, career objectives, etc.
• Provide support and maintain relationships with all campus constituents to encourage career development of our students–this includes, but is not limited to, being a resource and support to faculty/staff members whose work includes a career development component, working with the admissions office to present career-related information to prospective students, etc.
• Be the clearing house of information for internships, off-campus work study, and job opportunities for our students/alumni
• Maintain records on career development success, including graduate surveys, and presenting the data to Admissions and other campus constituents
• Provide career resources for alumni of the College
• Stay current on employment trends
• Build and maintain relationships with employers – including site visits for internships and serving as the Rockford College representative for job postings
• Inquire from employers what skills they are seeking in new professionals and communicate the information to our current faculty so they in turn, can improve their teaching methods/outcomes
• Make class presentations regarding career related topics
• Create marketing materials, including a semi-annual newsletter, and maintain the Career Services web pages and Facebook page
• Represent the College as a participating member institution for ISCPA – Illinois Small College Placement Association
• Demonstrate knowledge, skills and abilities in working with faculty, staff and students with diverse backgrounds including academic, socioeconomic, cultural, sexual orientation, and disabilities
• Manage the off-campus federal work study program and Illinois Coop grant
• Other duties as assigned

SUPERVISORY RESPONSIBILITIES:

Responsible for overseeing student workers and intern/Graduate Assistant 

QUALIFICATIONS: 

• Knowledge of career development
• Excellent interpersonal, written and verbal skills
• Effective group presentation skills
• Effective time management skills
• High energy self-starter; must be able to take initiative with minimal guidance and be comfortable working both as an individual and as part of a team
• Effective time management skills
• Strong PC skills required including Word, Excel, PowerPoint, etc.  

EDUCATION and/or EXPERIENCE:

• Master’s degree is required from an accredited institution (College Student Personnel, Higher Education, Counseling, or Human Resources is preferred) 
• Three years of experience in post-secondary education or other student personnel work or Human Resources is desirable
• Demonstrated ability to work with diverse students, faculty and staff is necessary  

PHYSICAL DEMANDS: 

This position requires standing, sitting, walking and some repetitive motion.  The position is generally a sedentary role with occasional lifting up to 25 pounds required.  The person in this position will work in an environment with frequent disruptions.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. 

WORK ENVIRONMENT: 

Employees work in a professional office environment that is highly visible to members and the College community. Normal office conditions prevail. Office work is performed primarily indoors.  Ability to be available at times outside normal working hours for meetings, ROAR Days, and career fairs is a must.

HOW TO APPLY:

Resumes will be accepted via email until the position is filled.  Interested applicants should submit cover letter, salary requirements, resume and theree references to:

Nichole Hoey, HR Specialist

nhoey@rockford.edu

Initial review of resumes will begin June 21, 2013

Rockford College is an Equal Opportunity Employer

Under general supervision, establishes and administers programs for targeting, recruitment, and retention of students. This employee helps to develop programs and marketing materials. Visits schools and makes presentations to groups and individuals.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Participates in the development of student recruitment and retention plans, strategies, and written materials.
• Visits middle schools, high schools, and colleges. Speaks to groups and individual students, and meets with school counselors to promote outreach activities; coordinates community workshops and retreats; arranges visits from prospective students and parents.
• Serves as a liaison to develop partnerships between the college and local school systems throughout the state.
• Creates a database of prospective and current students and/or potential degree candidates in the state.
• Creates and distributes resource materials for student recruitment and retention programs; analyzes trends in recruitment and retention programs; develops strategies for program evaluation.
• Prepares reports and proposals, and responds to inquiries from students.
• Participates in the development of operating goals and objectives for the department; recommends, implements, and administers methods and procedures to enhance operations.
• Has responsibility for at least one special assignment as determined by the AVP.
• Performs miscellaneous job-related duties as assigned.
• Demonstrated knowledge, skills and abilities in working with faculty, staff and students with diverse backgrounds including academic, socioeconomic, cultural, sexual orientation, and disabilities.

QUALIFICATIONS:

• Organizing and coordinating skills.
• Ability to analyze course prerequisites, certification, and/or curriculum/graduation requirements.
• Ability to work effectively with diverse populations.
• Ability to communicate effectively, both orally and in writing.
• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
• Knowledge of student recruitment and retention issues.
• Ability to plan and evaluate programs.
• Ability to gather data, compile information, and prepare reports.
• Skill in the configuration and use of computerized database programs.
• Ability to develop, plan, and implement short- and long-range goals.
• Ability to develop and deliver presentations.
• Must have a valid drivers license
• Must be able to work some late nights and occasional weekends

EDUCATION and/or EXPERIENCE:

· Bachelor's degree required.

· Prefer 1 to 3 years experience directly related to the duties and responsibilities of the position.

· Bilingual Spanish skills a plus

· Professional experience in social media a plus

HOW to APPLY:

Resumes will be accepted until the position is filled. Materials submitted for all positions should include a cover letter including salary requirements, resume, and the names and contact information of three references to:

Nichole Hoey, HR Specialist

nhoey@rockford.edu

Application materials that do not include all of this information will not be considered.

A.  Functional/Coaching

 1. Head Coach for Cross Country and Track and Field programs.

 2.Using an outcomes-based model, monitor the academic progress of student athletes.

3.  Manage and maintain the budget for both programs.

4. Develop policies, programs and services that minimize college liability in Cross Country and Track and Field.

 B.   Administrative/Student Success

Essential to the efforts of the Cross Country and Track and Field Coach will be the pursuit of student development experiences that are aligned with the vision and mission of the college.  This involves:

Commitment to lifelong learning, civic engagement (service to one’s community, service to broader social and environmental causes, and commitment to political action), and integrity as an accountable and agile institution.  

Intentionally engaging students and colleagues in the possibilities of what they can learn, how they can learn, and ultimately, how they can use what they learn as responsible citizens in a global society. 

A commitment to the Core Belief established by the Enrollment Management Division:  We engage students and colleagues in the possibilities of what they can learn, how they can learn, and ultimately, how they can use what they learn as responsible citizens in a global society.  We seek to realize these principles by placing students at the center of everything we do - from the classroom to the residence halls to student government to athletics. 

1. Provide administrative and analytical support to Coaches, Athletic Administration, and the Enrollment Management Team as necessary.

2. Participate in the development and implementation of a comprehensive, integrated program.

3. Serve as a contributing member to several College committees.

4. Confer with and provide assistance to higher level College personnel.

5. Provide articulation, advocacy, and problem resolution with students as they interact with each other, faculty, the College, and the community.

6.  Conceptualize staff development measures and competencies

7. Respond to other duties as assigned (statistics, reports, special projects).

8. Provide assistance to students and families as an affordability counselor.  

C. Specific Responsibilities

1. Coach men’s/women’s Cross Country and Track and Field (hire/supervise GA’s, recruit student athletes, develop schedules, attend conference meetings, etc.)

2. Establish goals for the four competencies of the program review process:Academics - player eligibility and graduation rates.Mission - realization of the values, mission, and goals established for athletics including support for orientation programs, students’ leadership development, and problem resolution.Enrollment -recruitment and retention goals.Competitiveness - conference performance and professional image.

3. The coach is expected to consult and use information from professional associations such as National Collegiate Athletic Association (NCAA).

4. The coach is responsible for special tasks assigned by the Director of Intercollegiate Athletics and the Vice President for Enrollment Management. The use of appropriate athletic and student development models and theories is necessary.  Professional development and involvement is highly encouraged.

5. Responsible for attending monthly athletic staff meetings.

6. Responsible for attending any scheduled athletic retreats.

7. Assist with and take an active role in departmental fund-raising.

8. Organize one community service event with each sport programs.

9.  Attend, support and take an active role in programming within the Enrollment Management Division.

10. Attend staff development meetings held within our Enrollment Management Division.

11. Follow all rules and regulations of the NCAA, NAC and Rockford College.

QUALIFICATIONS FOR THE HEAD CROSS COUNTRY/TRACK AND FIELD COACH  

Organizational and management practices as applied to the analysis and evaluation of programs, policies and operational needs.

•  Principles and practices of men’s/women’s cross country and track and field.

• Ability to use computers for recording student information and conducting research.•         Methods and techniques of program development and evaluation.

• Ability to analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.

• Ability to market and to promote various services.

• Ability to communicate effectively with a diverse population.

• Ability to evaluate, advise and counsel students on sport-related matters (sports nutrition, care, rehabilitation).

• Ability to gain cooperation through discussion and persuasion.

• Ability to effectively develop, implement, and evaluate programs and strategies designed to provide effective student services.

• Ability to interpret and apply college policies, procedures, rules and regulations.    

EXPERIENCE AND TRAINING •        

A Master's Degree is preferred; however, a bachelor’s degree will be considered if the candidate has appropriate experience.

• Experience working with student athletes (male and female) in a college setting

• Experience with NCAA regulations.

TO APPLY:

 Resumes will be accepted until the position is filled.  Please sumbit a cover letter, including salary requirements, resume and list of references to:

Nhoey@rockford.edu