Latest News: Staff Employment Opportunities

Admission Receptionist

Thursday, March 13, 2014  
Posted by: Human Resources
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Job Title: Admission Receptionist

Department: Admissions

Reports To: Associate Vice President for Undergraduate Admission

FLSA Status: Non-exempt

 

SUMMARY :

The Admission Receptionist reports to the Associate Vice President for Undergraduate Admission and is responsible for assisting students, dealing with general inquiries and directing incoming calls to the admissions office.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Answer the telephone, greet students and other visitors, and direct them to appropriate staff, resources, and services. Redirect calls as needed.
  • Schedule campus visits and other appointments or meetings.
  • Maintain accurate inventory of office supplies and process purchasing of equipment, supplies, and educational resources.
  • Maintain open lines of communication between students, faculty/staff and all other departments.
  • Ensure knowledge of staff movements in and out of the college.
  • Receive and sort mail.
  • Run the reports for admissions communication flow and delegate processing of mail to student workers.
  • Assist Admission Data Specialist with overflow data entry.
  • Serve as primary back up for Admission Data Specialist.
  • Maintain appropriate confidentiality.
  • Provide support for the office of undergraduate admission.
  • Respond to other duties as assigned.
  • Demonstrated knowledge, skills and abilities in working with faculty, staff and students with diverse backgrounds including academic, socioeconomic, cultural, sexual orientation, and disabilities.  

  QUALIFICATIONS:

  • Organizing and coordinating skills.
  • Ability to work effectively with diverse populations.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to use PowerCampus.
  • Must be able to work some evenings and occasional weekends.

EDUCATION and/or EXPERIENCE:    

  • High school diploma or equivalent is required. Associates degree is preferred.
  • Secretarial or clerical skill is required.
  • At least one year of previous experience in a college setting or human resources is preferred

PHYSICAL DEMANDS:

The physical and mental demands of this position are representative of those that must be met by an employee to successfully perform the essential job functions. While performing the duties of this job, employee is regularly required to talk and hear. The employee frequently is required to sit for long periods of time.

WORK ENVIRONMENT:

Employees work in a professional office environment that is highly visible to members and the college community. Normal office conditions prevail. Office work is performed primarily indoors. Employees must be able to work in an office with moderate noise.

 

HOW TO APPLY:

Resumes will be accepted via email until the position is filled.  Please submit a cover letter (including salary requirements), resume and a list of 3 professional references to:

Nichole Hoey, HR Specialist

nhoey@rockford.edu

  


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