Latest News: Staff Employment Opportunities

Scheduling Coordinator Assistant

Thursday, May 16, 2013  
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Date Posted: 05/16/2013
Primary Category: Staff
Type of Position: Full-Time, 30 hours; Monday-Friday, occasional Saturdays
Description & Details

SUMMARY:

Support and assist the Scheduling Coordinator fulfill the duties of the department. Assist in the scheduling of events and activities by coordinating rental requests through the internal channels of the college. Promote the use and rental of space to outside individuals and organizations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Maintaining daily operations of the Activity Schedule for the Campus
  • Take reservation requests and input information into a specialized computer software program
  • Coordinate and communicate work-orders with other departments (Facilities,
    Security, Information Technology)
  • Prepare room diagrams of the set-ups for each event
  • Maintaining the physical calendar schedule by updating event requests regularly (viewed by Facilities & Security) 
  • Administrative duties of maintaining files, answering and responding to
    phone calls and e-mails
  • Attend job related meetings when necessary

EDUCATION and REQUIREMENTS: 

  • High school diploma or equivalent
  • Experience not necessary, but preferred
  • People skills
  • Organized and prompt
  • Computer proficiency
  • Strong attention to detail

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to fingers, and talk or hear. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds (chairs, tables, podiums, and audio visual equipment).

WORK ENVIRONMENT:

 Work is performed in a relaxed business casual office environment.

How to Apply / Contact

Resumes will be accepted until the position is filled. Materials
submitted for all positions should include a cover letter including
salary requirements, resume, and the names and contact information of
three references. Please submit via email to:

Nichole Hoey, HR Specialist

nhoey@rockford.edu



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