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Advancement Communications Specialist

Tuesday, June 11, 2013  
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Job Title:       Communications Specialist

Department:  Office of Institutional Advancement

Reports To:   Director of Communications

SUMMARY:

This position will primarily assist the Communications and Alumni Affairs offices, along with other areas of the Institutional Advancement division with a wide variety of public and campus communications, events, and general office support. The position requires a detail-orientated individual who has proven skills in prioritizing and managing multiple tasks simultaneously in a face-paced environment. The candidate will be required to support communication efforts with all audiences of the institution including students, alumni, faculty, staff, trustees, the public, and the media. Attention to detail and ability to plan assignments from conception to completion is necessary. Excellent written, verbal, and technical skills are required. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Generation and coordination of press releases·        
  •  Assistance with maintenance of media distribution channels·        
  •  Assist with facilitating media inquiries to the college and tracking of media coverage·        
  • Assist with the preparation or editing of organizational publications for internal and external audiences including but not limited to newsletters, brochures, and portal announcements·        
  •  Assist in identifying and researching stories that help illustrate the successful work of the college·        
  • Help maintain information on the internal portal and public website ·        
  • Assist with taking photos of campus events·        
  • Manage and distribute weekly and biweekly online on-line communications to campus and alumni via e-newsletters (Regent Weekly/Around the Corner)·
  • Event planning for alumni gatherings, press conferences, special events
  • Coordinate various class/alumni mailings: pull & evaluate lists, submit printing requests, work with director on content and production and final mailing.  Mailings include class, reunion, special event invitations and special university news.
  • Manage registration for alumni events to include reservations, registration lists, managing deposits and payments
  • Process vendor contacts and invoicing
  • Within the web-based platform – assist with development/maintenance of Alumni web pages
  • Help gather and provide content for submission to Catalyst and online newsletter
  • General project management as required

DESIRED EXPERIENCE/ QUALIFICATIONS: · 

  • Minimum 3-5 years experience with emphasis in communications
  • Strong ability to interpret and process written and verbal communication for public distribution
  • Solid working knowledge of all Microsoft Office products and Internet Content Management logic
  • Working knowledge of Adobe Suite software – Photoshop, InDesign, Illustrato
  • Social media experience including Facebook, Twitter & LinkedIn
  • Friendly, customer service orientated and outgoing personality comfortable in problem solving and finding resolutions
  • Understanding of publication layout concepts and desktop publishing software a plus
  • Able to work on multiple projects and priorities simultaneously
  • Comfortable interacting  with people from all areas of the campus including Executive Council, Trustees, students, faculty, staff, alumni, and donors.

 

HOW TO APPLY:

Resumes will be accepted until the position is filled.  Please submit a cover letter, including salary requirements, resume and a list of references to:

Nichole Hoey, HR Specialist

nhoey@rockford.edu

EOE

 


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