Medical Incomplete

The medical incomplete policy is designed for students who are unable to complete course work and/or take the final exam due to medical or psychological illness. A medical incomplete is to allow students an extension of time to complete work missed due to illness or extenuating circumstance (i.e. death in the family, illness of a child, etc.) and fulfill the requirements of the class. Consideration for a medical incomplete is on a course by course basis. If all courses are involved, a medical withdrawal is recommended. A medical incomplete taken for multiple courses in the same semester is not recommended. The instructor will determine how the student makes up the work in the class and may require the student to repeat the class in its entirety if sufficient work has not been completed.

To receive a grade of medical incomplete a student must complete an application and provide documentation of medical necessity to Lang Center for Health, Wellness and Counseling. Medical necessity must be documented in writing by the treating physician, psychologist or counselor. During the application process the student must contact the involved professor, the academic advisor and the Student Administration Services representative. Academic, financial and administrative issues must be addressed before the medical incomplete will be processed. The instructor will determine what must be done to fulfill the course requirements and attach this plan to the application. Finally, the application must be signed by the academic dean.

For each course in which students receive an incomplete, the instructor will submit a dual grade – IM/B, IM/C, IM/D, IM/F. If the student does not complete the course requirements within six months after the official end of the semester in which the medical incomplete was granted, the default grade (second grade) will become the official grade.

Students can receive an extension of time to remove a medical incomplete with a recommendation from the professor and the advisor. Only one extension (not to exceed six months) will be granted; the extension must be arranged before the regular six month extension expires. The extension form is available at Lang Center and must be submitted to the professor, advisor and SAS for signature. If the work is not completed by the end of the extension, the grade will become the recorded default grade. It is the student’s responsibility to initiate the request for an extension, make the necessary arrangements and submit the paperwork. The extension also must be approved by the academic dean..

The student is ultimately responsible for the medical incomplete application process. When a student is medically disabled and unable to complete the application process, Lang Center will intervene and assist with processing until the student is able to continue on his or her own.

The medical incomplete process is not finalized until the student has a grade in the course. It is the student’s responsibility to complete the work and earn the grade for the class. When the coursework is completed the instructor will submit the grade on a change of grade form to Student Administrative Services. The SAS office will notify the professor, advisor, Lang and the Academic Dean that the process has been completed and the grade has been recorded.

Any exception to this policy must be submitted to the Academic Dean in writing for consideration.