Requests for Meal Plan Accommodations / Exemptions

Approved: August 12, 1999
Amended: August 9, 2003

Policy - Rockford College requires students living in the residence halls to maintain a food services contract. Campus Dining Services provides various meal plans for students during the Fall and Spring academic terms. With appropriate documentation, students with medical conditions may be released temporarily or permanently from the food services contract. Students may also be released pending hardships or special circumstances that cannot be addressed by Campus Dining Services.

Procedures to Request Meal Plan Accommodations and Exemptions for Medical Reasons - Students who request accommodations or exemptions for medical reasons may do so at any time during a semester. If the request is granted, a new contract will be issued effective on the Thursday following the day the request is granted. To make a request for an accommodation or exemption, please:

1. Obtain the Rockford College Meal Plan Contract Change/Exemption Request form (available in Student Affairs and Lang Health Center).

2. Consult with a licensed health care professional and obtain documentation that indicates the condition and reasons for the accommodation or exemption. The professional should also provide any recommended dietary adjustments to address your condition.

3. Provide the completed form and medical documentation to a staff member in Lang Health Center. We advise you to make an appointment with the staff member to review your request.

4. Upon review, the staff member in Health Services will inform you whether your request was:

Approved
Approved provisionally (e.g., granted for one semester or other limited period)
Denied
Remanded until further information is provided

Procedures to Request Meal Plan Accommodations and Exemptions for Non-medical Reasons - Students requesting accommodations or exemptions for non-medical reasons must do so no later than 14 days after the beginning of each semester. If the request is granted, a new contract will be issued and it will take effect on the Thursday following the day the request is granted. Every attempt will be made to review and act on the request within two business days after it is received. To make a request, please:

1. Submit all requests to the Campus Dining Services, using the Rockford College Meal Plan Contract Change/Exemption Request form (available in Student Development, Campus Dining Services and Lang Health Center).

2. The Director will consider all requests and notify you whether your request was:

Approved
Approved provisionally (e.g., granted for one semester or other limited period)
Denied
Remanded until further information is provided

Appeal Process - If you want to appeal a decision concerning your request for meal plan accommodations, you may do so by addressing the appeal to the Meal Plan Review Committee, which consists of at least three representatives from the following departments: Student Affairs, Lang Health Center, Campus Dining Services, and SAS. Appeals must be submitted in writing to the Executive Assistant in the office of the Vice President for Enrollment Management and Campus Life, who will notify you of the committee’s decision.